Talent Acquisition Administrator - Term (12 Months) (Airdrie)

The Opportunity: Reporting to the Team Leader of Human Resources, the Talent Acquisition Administrator is responsible for assisting with the on‑going cycle of attracting, sourcing, screening and interviewing potential new employees. This position is also responsible for the administration that relates to talent acquisition including posting jobs and ensuring completion of background checks. This role assists the Talent Acquisition Specialist and HRBP’s in delivering high quality candidates for the City of Airdrie.

Responsibilities:

Develop and maintain relationships with hiring managers and HR team to understand needs, knowledge, skills and abilities for each required job opening

In conjunction with the Talent Acquisition Specialist, conduct interviews and onboard new staff, ensuring a smooth integration process while fostering a positive candidate experience and aligning with organizational culture

Assist with creating job descriptions and/or postings for all new or vacant positions

Assist with resume review, candidate screening and short‑listing for interview process

Handle background checks and follow‑up on completion as needed

Update and complete candidate offer letters

Ensure all relevant information from recruitment process is moved to employee files as needed

Coordinate the distribution of the new hire survey to eligible employees on a quarterly basis (every three months) in accordance with established HR processes

Assist with development and maintenance of all talent management processes

You Bring:

Degree or diploma in Human Resources or working towards, or equivalent years’ experience

CPHR designation or working towards

Talent Acquisition Certification an asset

2 years’ experience in talent acquisition

Previous experience using application tracking system such as Njoyn or similar system

Familiarity with social media, resume databases and professional networks

Familiarity with LinkedIn Talent Solutions to proactively source candidates

Ability to develop and maintain solid relationships

Highly organized and detail‑oriented personality with excellent prioritization and time management skills

Ability to maintain confidentiality

Ability to learn quickly and move items forward in a face‑paced environment

Ability to have open dialogue and collaborate with team

Self‑motivated with the ability to work autonomously

We Offer: Along with a competitive compensation program and city paid health and dental premiums, this position also includes:

Excellent health, dental, paramedical, and benefits plan

First‑in‑class pension plan

Career development and tuition reimbursement

Employee discounts, annual adult Genesis Place pass, social events, and health & wellness initiatives

Continuous learning through training and development is encouraged as are flexible work arrangements, when possible. We recognize that our people work best when they feel engaged in their environment and appreciated for their efforts and our overall benefits package reflects that.

Additional Information: This is a full time 12‑month term role with 37.5 hours per week. There is possibility of the term being extended based on operational needs; however, it is not guaranteed.

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