Administrative Assistant III (Airdrie)

Administrative Assistant III Location: Calgary, AB. Contract Length: 6 months Schedule: Monday – Friday, 40hours/week Overview We are seeking an experienced and highly motivated Administrative Assistant to support a fast-paced team of approximately 130 employees, including senior executives. This is a high-visibility role offering exposure to leadership, a wide variety of responsibilities, and strong opportunities for professional growth. The ideal candidate is proactive, organized, and capable of managing multiple priorities in a dynamic environment. Key Responsibilities - Provide comprehensive administrative support to a large, high-performing team - Manage complex calendars for senior leaders, including scheduling meetings and coordinating availability - Prepare and process expense reports accurately and in a timely manner - Coordinate meetings, conferences, and team events - Handle communication tasks including answering phones, managing email correspondence, and liaising with stakeholders - Maintain records, files, and documentation systems - Order and manage office supplies, and assist with mail distribution - Support special projects, including: - Data collection and reporting - Information compilation and analysis - Presentation preparation - Ensure high-quality service and responsiveness to internal clients - Contribute to a collaborative team workplace by supporting various administrative needs Qualifications & Skills - Proven experience providing executive-level administrative support - Robust proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) - Exceptional organizational and multitasking skills - Excellent verbal and written communication skills - Ability to prioritize work and manage competing deadlines in a fast-paced workplace - Robust attention to detail and problem-solving skills - Demonstrated customer service mindset - Ability to work with minimal supervision and take initiative - Experience supporting large teams or complex organizations is an asset - Proactive, adaptable, and comfortable managing complexity - Strong interpersonal skills with the ability to work across all levels of the organization - Motivated and capable, with a “can-do” attitude Apply on Kit Job: kitjob.ca/job/2pgar8