Payroll & Receptionist (Midhurst)

PAYROLL & RECEPTIONIST: Full time Office Hours - Mon to Fri - 8 am to 4:30 pm Are you a highly organized, detail-oriented individual looking for a stable and welcoming workplace ? O’Mahony Concrete Forming is a trusted, family-owned, premier concrete forming company in Simcoe County and has been in business for 40 years. You can learn more about our companies by visiting our website at Join Our Family-Owned Construction Team ! - When you are part of the O’Mahony team, you are more than just an employee. You are part of passionate group of people who support each other as a team to strive for excellence. - A team where your work is seen, appreciated, and impacts our success directly, building residential communities in the area you live. - Working Local – no longer wasting time commuting to the city – we are located just minutes north of Barrie in Midhurst. - Work conventional hours, leaving your evening and weekend free. - We offer competitive pay structure based on experience, benefits and group RRSP Responsibilities consist of: As a dual-role professional, you will ensure our office operates smoothly and our employees are paid accurately. Payroll: - Weekly Payroll Entry - Calculate hours from physical time sheets, investigate missing information or hours, transferring into a digital spreadsheet and then data entry to 3rd party payroll (Payworks) - Requires an understanding of payroll (ie gross vs net wages, tax deductions, calculating percentages and hourly rate based on hours worked etc) - Follow company processes developed to ensure accuracy - Allocation of hours to job sites accordingly. Understanding job site and construction (an asset) but not required. - On and Off Boarding employees (Current hire employee packages including safety course requirements) Reception / Administration: - Answering, screening and directing incoming calls with professionalism, greet clients and visitors warmly, and keep our office area inviting. - General inquiries from potential new customers (Customer correspondence as directed including quotations etc.) - Maintain organized digital/physical files, process mail and assist with project-related paperwork. - Ordering, organizing and managing office supplies - Assist with maintenance of Life Insurance policies, benefits and RRSP vendors. - Assist with all Health and Safety both digital and physical administration (including SDS’s maintenance, annual course updates for all employees and monthly safety “tool talks”) - Assist estimating department with admin duties (such as downloading and printing construction plans and preparing quotes) What the company is looking for: · We are looking for a reliable and friendly Payroll clerk & Receptionist to be the welcoming face of our company and the backbone of our office administration. · A confident, calm, polite and eager person who wants to contribute to a successful business and be surrounded by a supportive team at work. · Strong proficiency in data entry and Excel training or work equivalent (Payroll requires a working knowledge and proven experience with excel). This is a must ! · Must be proficient with Microsoft Office 365, Outlook and Word · Must understand and be able to create “Shared Calendars” for various important dates · A working knowledge of SAGE 50 Quantum Accounting (accounting software) is a definite asset. · A working knowledge of Payworks (payroll system) is an asset. Qualifications include: - Strong attention to detail, accuracy and timelines, with , will make you the candidate to beat. - Ability to Multi-task and work in busy workplace, while always maintaining quality and professionalism. - Excellent organizational skills. - Proficient in math - Completion of a post-secondary degree/diploma in accounting or equivalent work experience. - A minimum of 1-2 years of experience in payroll and administrative role. - Experience and understanding of the construction industry is an asset. We thank everyone for their interest but only those candidates selected for an interview will be contacted. Job Types: Full time, Permanent Pay: $24.00-$30.00 per hour Perks: - Casual dress - Dental care - Life insurance - On-site parking Work Location: In person Apply on Kit Job: kitjob.ca/job/2o4rn3