Senior Sales Assistant-Inventory & Sales Coordination (Barrie)

Jackson’s Toyota Barrie, ON | Full-Time | Permanent Drive the Experience with Us At Jackson’s Toyota, we’re not just selling vehicles — we’re driving the experience for every customer, every day. We’re looking for a highly organized, detail-driven Senior Sales Assistant to be the engine behind our sales and inventory operations. This is a key role that keeps everything moving — from sold orders and dealer trades to wholesale and used vehicle coordination. If you thrive in a fast-paced environment and love keeping things running smoothly behind the scenes, we want to meet you. What You’ll Be Responsible For Sales & Inventory Coordination - Track and manage all sold new and used vehicle deals - Monitor delivery timelines and flag delays - Ensure accuracy in our DMS at every stage Dealer Trades - Coordinate inbound and outbound dealer trades - Manage logistics, paperwork, and communication with other dealerships - Track trades from request to arrival Wholesale & Auction Administration - Prepare bills of sale and documentation - Ensure compliance with OMVIC and provincial requirements - Liaise with auction partners and buyers Used Vehicle Purchases - Track purchases from acquisition to lot-ready - Maintain accurate records and flag discrepancies - Support appraisal and purchase documentation TCUV (Toyota Certified Used Vehicles) - Complete and track all TCUV registrations - Ensure eligibility and coordinate inspections - Stay up to date on Toyota program requirements Website & Inventory Accuracy - Ensure all vehicles are listed and priced correctly online - Maintain alignment across PBS, vAuto, and website listings Guest Support (Occasional) - Assist with trade-in or deal-related inquiries - Escalate complex concerns to management What Success Looks Like - Zero missed updates on sold orders - Fast, efficient dealer trade turnaround - Accurate, compliant documentation - Solid internal team support and communication What You Bring - 2+ years in automotive admin, coordination, or sales support - Experience with DMS systems (PBS, CDK, Dealertrack, etc.) - Strong understanding of dealership processes (trades, wholesale, inventory) - Exceptional attention to detail and organization - Strong communication skills - OMVIC license Why Jackson’s Toyota? Because we live our values every day: - Our Brand is Our People – we win as a team - No Lemons – quality and accountability matter - No Finish Line – we’re always improving - Going the Extra Mile – for our customers and each other We’re proud to be “The Family Store” — and that means creating an environment where people feel supported, valued, and driven to grow. What We Offer - Competitive compensation - Full-time, stable role - A fast-paced, team-driven environment - Opportunities to grow within one of Central Ontario’s leading Toyota dealerships If you’re ready to be part of a team that’s committed to excellence and truly drives the experience, apply today. Pay: $40,000.00-$50,000.00 per year Perks: - Dental care - On-site parking Work Location: In person Apply on Kit Job: kitjob.ca/job/2o4sw4