Executive AssistantToronto, Ontario, Canada

Responsibilities

Calendar management: Scheduling appointments, meetings, and events, ensuring the calendar is organized and up-to-date.

Travel arrangements.

Communication management: Handling email responses, redirecting them as appropriate.

Meeting coordination: Assisting in the preparation and coordination of meetings, including scheduling, sending out meeting invites, preparing agendas, and taking minutes.

Independently organizing and producing both in-person and virtual meetings and conferences, typically using Google.

Project management: Creating and/or modifying high‑quality presentations, reports, and letters with a keen attention to detail using Google Suite.

Document preparation: Drafting, proofreading, and preparing presentations.

Team coordination and support: Facilitating collaboration, resolving conflicts, providing guidance and support, and fostering a positive and productive team environment.

Qualifications

2-3 years of experience supporting an executive level.

Previous experience with various project management tactics and tools.

Proven ability to juggle and prioritize multiple tasks and projects simultaneously.

Exceptional time management and organizational skills with acute attention to detail.

Excellent verbal and written communication skills.

Ability to work under pressure and manage priorities.

Ability to work in a team environment, meet tight deadlines, and manage several projects simultaneously.

Ability to exercise discretion and confidentiality; adept at handling sensitive documents and information.

Thrives in a fast‑paced, quickly changing growth environment with an optimistic approach to work and life.

Experience using G‑Suite and other applications.

Strong project management skills; one who thinks ahead and anticipates needs.

High attention to detail and strong organizational skills.

Annual salary range:

$55,000 to $70,000 .

This range reflects the full scope and progression of the role, from building capability to operating with sustained impact at a higher level. In addition to base salary, we offer a comprehensive benefits and total rewards package designed to support our team as they grow with us.

Compensation Philosophy At Viral Nation, compensation is structured, performance‑led, and market‑aligned. Pay decisions are intentional, based on role requirements, performance, and market alignment by country, and are set to maintain internal pay equity across comparable roles and levels. Compensation progression is tied to demonstrated performance, expanded scope, and sustained contribution over time, not tenure alone. Employee compensation is reviewed regularly through formal performance reviews and check‑ins to ensure alignment with role expectations and impact.

AI In Recruitment Viral Nation does not use AI‑enabled tools to screen, assess, rank, or select candidates – our hiring teams make all hiring decisions. AI note‑taking tools may be used during interviews.

DEI Commitment Viral Nation is committed to diversity, equity and inclusion in our agency. Viral Nation welcomes applications from people with visible and non‑visible disabilities. Accommodations are available on request for candidates taking part in all aspects of the recruiting and selection process.

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