Executive Assistant, Toronto

Reporting To: CPTO and CTO

Full-Time/Part-Time: Full-time

Salary Range: $75,500 - $90,000

Posting Date: May 8, 2026

Closing Date: May 22, 2026

Hours of Work: 8:30 a.m.– 5:00 p.m.

Grade: 12

Office Location: 16 York Street, Great location! Steps away from the main public transit station

What we offer: Highly competitive compensation package which includes base salary, bonus, benefits, and career advancement opportunities!

Eligibility for benefits is dependent on the terms of employment

The Opportunity First National is seeking an Executive Assistant to provide shared support to the Chief Product&Technology Officer (CPTO) and the Chief Transformation Officer (CTO). This role sits at the center of a fast‑moving executive agenda spanning product, technology, modernization, governance, and enterprise transformation.

As a trusted partner, you will enable focus, efficiency, and impact by proactively managing priorities, coordinating complex schedules, preparing executives for key engagements, and ensuring strong follow‑through across stakeholders. Your ability to anticipate needs, exercise sound judgment, and operate with discretion will be essential to supporting senior leaders in a dynamic environment.

How you will contribute:

Proactively manage complex and frequently changing calendars for both executives, aligning time to business priorities and key decision points

Coordinate internal and external meetings, leadership forums, governance sessions, town halls, and off‑sites

Prepare executives for meetings through agendas, briefing materials, pre‑reads, and logistics to ensure effective participation

Track action items, decisions, and follow‑ups, helping maintain momentum and identifying risks or dependencies

Support the rhythm of business across Product, Technology, and Transformation, including recurring reviews and cross‑functional coordination

Arrange travel, accommodations, itineraries, and manage expenses

Draft, review, and edit executive‑level communications, presentations, and reports with a high degree of accuracy and professionalism

Act as a key point of contact for internal and external stakeholders, handling confidential matters with discretion

Manage incoming correspondence, prioritizing and responding where appropriate

Support governance activities, including board and committee meetings (logistics, materials, and follow‑ups)

Collaborate with other Executive Assistants and senior leaders to ensure alignment and effective information flow

Provide administrative and operational support including document management and general office coordination

Assist with ad‑hoc initiatives related to product, technology, and transformation priorities

Uphold confidentiality, corporate policies, risk/compliance requirements, and AML standards where applicable

The experience you need:

Minimum 5 years of experience supporting senior leaders (VP, SVP, or C‑suite), ideally across multiple stakeholders

Proven ability to manage competing priorities and shifting demands in a fast‑paced environment

Strong calendar management, executive coordination, and meeting preparation skills

Advanced proficiency in Microsoft Office (Outlook, Teams, PowerPoint, Word, Excel)

Exceptional written and verbal communication skills with strong attention to detail

Highly organized, proactive, and resourceful with the ability to work independently

Demonstrated discretion, integrity, and sound judgment in handling confidential information

Strong interpersonal skills and ability to work effectively with executives and cross‑functional teams

Ability to remain calm and effective under pressure

Flexibility to work extended or adjusted hours when required

Experience in financial services, technology, consulting, or a high‑change environment is an asset

Strong ethical standards and commitment to professionalism

Relationships: External Customers: Clients, strategic partners, vendors, consultants, regulators, auditors, and third‑party partners

Internal Customers: The CPTO, the CTO, members of the Executive Leadership Team, Technology and Transformation team members, internal board and committee members, and cross‑functional employees across the organization.

Working Environment and Physical Demands Analysis:

Periods of high volume with tight timelines

Long periods of stationary position/sitting

Prolonged periods of repetitive movement (i.e. using a keyboard and mouse)

Long periods of time in viewing a computer screen

Multi‑tasking may include speaking to customers on a telephone call while looking up information on a computer program.

Competitive Compensation

Comprehensive benefits program (i.e., Health Spending Account, Maternity and Parental Leave Top Up)

Extensive training programs to set our employees up for success

Modern office environment conducive to collaboration

Supportive teamwork culture

Opportunities to give back to the communities and work through events focused on a variety of charities

Ongoing social events throughout the year

The team you’ll join: Founded in 1988, First National is one of Canada’s largest non‑bank lenders. We provide residential mortgages exclusively through the mortgage broker channel and we are Canada’s largest commercial mortgage lender.

First National has been consistently recognized as a great place to work and we are proud that our employee engagement feedback is higher than our industry partners.

Artificial Intelligence is not used in our recruitment or hiring process for this role. #FNLOON

First National is proud to be an equal opportunity employer and is committed to diversity and inclusion regardless of race, color, religion, national origin, age, gender identity, physical or mental disability, sexual orientation and any other category protected by law.

First National supports requests for accommodation from applicants with disabilities; please contact Human Resources at should you need an accommodation at any point in the recruitment process.

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