Executive Assistant - 12-18 Month Contract, Toronto

About the Opportunity Executive Support

Manage the CEO’s complex calendar, including scheduling meetings, appointments, travel, and events

Coordinate internal and external meetings, including agendas, briefing materials, presentations, and follow-ups

Prepare correspondence, reports, memos, and confidential documents on behalf of the CEO

Screen and prioritize incoming communications, including emails and phone calls

Track action items and ensure timely follow-through on priorities and deadlines

Board&Stakeholder Coordination

Assist with Board of Directors meetings, committee meetings, and governance documentation

Prepare meeting packages, take minutes, and maintain accurate records

Liaise professionally with donors, community partners, government representatives, and external stakeholders

Support fundraising, community engagement, and organizational events as required

Administrative&Operational Support

Maintain organized filing systems, records, and confidential information

Support office operations and administrative processes

Coordinate travel arrangements, expense reports, and procurement requests

Assist with special projects, strategic initiatives, and cross‑functional coordination

Communication&Relationship Management

Serve as a key point of contact between the CEO and staff, partners, and external stakeholders

Draft internal communications and announcements

Help foster a collaborative and professional organizational culture

About You

Postsecondary education in Business Administration, Office Administration, Communications, or a related field preferred

3–5+ years of experience supporting senior executives, ideally within a non‑profit, healthcare, education, or community organization

Exceptional organizational and time‑management skills

Strong written and verbal communication abilities

High level of professionalism, diplomacy, and confidentiality

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms

Experience coordinating board meetings and governance documentation is an asset

Ability to manage multiple priorities in a fast‑paced environment

Pay Range $75,000 - $85,000 per year

#J-18808-Ljbffr