Executive Assistant, Toronto

The Executive Assistant will provide high-level administrative support to the Ambassadress, ensuring the smooth operation of activities in philanthropy, arts and entertainment, and family office management. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

About the Role This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities Administrative Support

Manage the Ambassadress’s calendar, schedule appointments, and coordinate meetings.

Handle correspondence, including emails, phone calls, and mail.

Prepare reports, presentations, and other documents as needed.

Maintain organized files and records.

Assist with the coordination and management of philanthropic initiatives and events.

Liaise with non‑profit organizations, donors, and stakeholders.

Track and report on philanthropic activities and outcomes.

Arts and Entertainment

Support the planning and execution of arts and entertainment events.

Coordinate with artists, performers, and industry professionals.

Manage event logistics, including venue bookings, catering, and travel arrangements.

Family Office

Handle personal and confidential matters for the family.

Manage household staff and vendors.

Oversee family calendars, travel itineraries, and special projects.

Assist in the research and evaluation of potential hotel acquisition opportunities.

Coordinate with real estate agents, legal advisors, and financial analysts.

Organize and manage due diligence processes, including documentation and compliance.

Support the negotiation and closing of acquisition deals.

Monitor and report on the performance of acquired properties.

Communication and Coordination

Serve as a liaison between the CEO and internal/external parties.

Ensure timely and accurate communication across all areas of responsibility.

Facilitate information flow and follow‑up on action items.

Venture Capital

Assist in identifying and evaluating potential investment opportunities.

Coordinate with entrepreneurs, startups, and venture capital firms.

Support in presentations if needed.

Qualifications

Bachelor’s degree or equivalent experience in a related field.

Minimum of 5 years of experience as an Executive Assistant or in a similar role.

Strong organizational and time management skills.

Excellent written and verbal communication skills.

Discretion and ability to handle confidential information.

Proficiency in Microsoft Office Suite and other relevant software.

Experience in philanthropy, arts and entertainment, or family office management is highly desirable.

Ability to work independently and as part of a team.

Required Skills

Problem‑solving skills

Adaptability and flexibility

Initiative and proactive approach

Strong interpersonal skills

Preferred Skills

Experience in philanthropy, arts and entertainment, or family office management is highly desirable.

Pay Range and Compensation Package $70,000 to $80,000

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