Executive Assistant to the President&CEO (1-Year Contract), Toronto

Executive Assistant to the President&CEO (1-Year Contract) Job Category:

ELT

Requisition Number:

EXECU001224

Posted: May 4, 2026

Full-Time

Hybrid

Location:

Toronto, ON M5X1E5, CAN

Haventree Bank is a private Canadian Schedule 1 bank specializing in alternative mortgage programs and insured GIC deposits. We help hardworking Canadians from coast-to-coast achieve homeownership by offering flexible mortgage solutions. Our insured GIC deposits offer competitive rates and are available through a variety of wealth management platforms.

About Haventree Bank

Headquartered in Toronto, Ontario, Haventree Bank (Haventree) is a mission driven alternative mortgage lender. The name Haventree is representative of the bank’s mission to help its customers find a place of refuge and to lay down new roots for the future. Haventree exists to be a catalyst of financial security and upward mobility for Canadians who are underserved by the traditional financial system.

Position Summary:

Reporting to the President&CEO, the highly motivated and detail-oriented Executive Assistant will provide comprehensive support to the President and CEO. The role requires a proactive mindset, resourcefulness in problem‑solving, unwavering commitment to excellence, and the ability to thrive in a fast‑paced environment. The Executive Assistant will prioritize and manage a wide range of administrative and strategic tasks efficiently with a high degree of confidentiality and independence. The assistant will alsomanage planning and oversight of projects, programs, meetings, communications, and travel requirements established by the Executive Office.

Major Duties&Responsibilities:

Manage communications and correspondence (phone, voicemail, email, mail), ensuring professional handling and moving action items to appropriate owners.

Manage calendars, including scheduling meetings, booking rooms, and sending invitations and reminders.

Prepare background and supporting material, meeting documents and PowerPoint presentations for the President and CEO with minimal direction.

Prepare agendas, documents and presentations for meetings attended by the CEO.

Ensure the CEO is well prepared and informed for all engagements.

Provide accurate and timely supporting materials for meetings and events.

Arrange events, coordinating calendars, venues and related logistics.

Coordinate travel and reservations.

Maintain and update contacts and routine calendaring items to highlight peak demand times.

Act as a gatekeeper to ensure appropriate access, preparation, and follow‑up on executive engagements.

Anticipate executive needs by proactively identifying priorities, potential conflicts, and upcoming decision points.

Track, report and submit business expenses for reimbursement through Concur management systems.

Troubleshoot issues and coordinate with technical support to resolve them.

Assist with Board of Directors administrative support, including preparation and distribution of board meeting materials, scheduling, catering and venue booking.

Liaise with external stakeholders regarding invitations and action items for the President and CEO.

Maintain strict confidentiality and discretion in handling sensitive information.

Provide general office administrative support: photocopying, mail sorting, arranging couriers, deliveries and occasional kitchen duties.

Maintain and update general administrative templates.

Qualifications&Experience:

Degrees, Diplomas&Certifications:

University degree or equivalent experience preferred.

Proven experience as an executive assistant or similar role.

Experience with administrative support for Boards of Directors and proficiency with Board portal software (Diligent).

Years and Range of Experience Required:

5+ years of experience in a similar executive assistant role, preferably with a university degree.

Strong interpersonal skills, ability to build relationships at all levels.

Exceptional organizational and multitasking abilities.

Strong written and verbal communication skills.

Proficiency in Microsoft Office Suite and other relevant software.

Ability to work independently while handling confidential information with discretion.

Highest degree of confidentiality and discretion required.

Equal Opportunity:

Haventree Bank embraces equal opportunity, diversity, and inclusion and works to provide accommodations during the recruitment and selection process.

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