Executive Administrative&Operations Assistant, Toronto

Executive Administrative&Operations Assistant Toronto, Roncesvalles, Canada | Posted on 01/22/2026

Stellar Personnel is a premier hospitality staffing agency in Canada. Our clientele encompasses a diverse range of industries, including catering firms, corporate offices, sports and event venues, restaurants, hotels, retirement homes, and more. Our primary objective is to provide staffing solutions to these businesses, filling various roles such as dishwashers, cooks, chefs, servers, bartenders, cashiers, runners, shippers/receivers, administrative staff, and any other job positions as per the client's requirements.

Job Description Role Overview We are seeking a reliable, professional Operations / Administrative Support person to assist with both business and household logistics. This is not a childcare-focused role, but rather a structured administrative position with some hands‑on household support.

Over time, the role will be approximately 75% administrative / business support and 25% household logistics, with flexibility during the onboarding period.

Location and Hours

Hours:

Approximately 20 hours per week (some weeks may require more or fewer hours)

Work Style:

Hybrid (remote + in‑person); in‑person to start

Start Time:

9:00 AM

In‑Person Window:

4:00–6:00 PM (Wednesday to Thursday)

Locations:

Roncesvalles | Home (school approximately 500m away)

Client's office downtown (University&Adelaide)

Key Responsibilities– Administrative / Business Support

Manage calendars and book meetings

Coordinate travel (flights, hotels, and ground transportation)

Draft and send emails based on direction

Print, scan, file, and organize documents

Track expenses and organize receipts

Assist with light invoicing and bookkeeping preparation

Coordinate couriers, shipments, and document drop‑offs

Household Logistics

Provide after‑school snacks for the children

Support basic household organization

Conduct occasional in‑person check‑ins with the client

Must Haves

Ability to save files, edit documents, and manage digital systems

Familiar with the city (not new to the area)

Comfortable handling invoicing and receipts

Nice to Haves (Not Deal Breakers)

Valid driver’s license

Proven experience in administrative or operations support roles

Lives reasonably close in Roncesvalles (not commuting long distances)

Join us and work with one of our top clients while taking your career to the next level. We're hiring immediately— apply today and get started right away!

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