Executive Assistant and Operation Support - Etobicoke, Toronto

Job Overview We are seeking a highly organized, detail-driven professional to support a fast-paced business leader within a construction and operations environment.

This role acts as an extension of leadership, managing priorities, tracking critical details, and ensuring smooth day-to-day operations across multiple projects and responsibilities.

Ideal for someone who thrives in high-performance environments, values accountability, and takes pride in precision, organization, and execution.

This is a permanent, full-time opportunity.

Advantages

Competitive salary: $70,000 - $80,000 annually

Extended health and vision care

Casual dress environment

On-site gym

On-site parking

Opportunity to work closely with leadership and operations teams

Stable full-time permanent opportunity

Responsibilities

Manage and prioritize a high-volume workflow while ensuring deadlines are met accurately and efficiently

Track action items, follow-ups, and project timelines across multiple initiatives

Prepare, organize, and maintain reports, documents, and communications with strong attention to detail

Coordinate with internal teams, vendors, and external partners

Anticipate operational needs and proactively resolve issues before escalation

Maintain organized systems for files, communication, and project tracking

Support operational process improvements and day-to-day execution

Act as a reliable operational support resource for leadership

Qualifications

Experience in an Executive Assistant, Operations Coordinator, Project Coordinator, or similar support role

Construction or fast-paced operational environment experience considered a strong asset

Strong proficiency in Microsoft Office (Excel, Outlook, Word)

Highly organized with exceptional follow-through

Strong problem-solving and prioritization skills

Comfortable working under pressure in a fast-moving environment

Professional and clear communication skills

Ability to work independently with a high level of accountability

Summary If you are someone who takes pride in being organized, dependable, and proactive— and you enjoy supporting leadership in a fast-paced operations environment — we would love to hear from you!

This opportunity is based in Etobicoke/Toronto (M8Z area) and is fully in-person.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non‑conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.

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