Accounting and Payroll Administrator (Barrie)

Accounting and Payroll Administrator (Repost) NOC 13102 / NOC 14200 One (1) Part Time Permanent Position (24 hours per week) with possibility of becoming Full‑Time Permanent. Recent position. Location: Barrie, Ontario. Camphill Communities Ontario currently has one (1) Part‑Time Accounting and Payroll Administrator available at our Barrie location. The role requires individuals who can work both independently and collaboratively within a supportive team environment. Regular bi‑weekly hours of 48 hours; 9:00am – 5:00pm, Mondays, Tuesdays, and Wednesdays. SCOPE OF POSITION Reporting to the Director of Finance, the Accounting/Payroll Administrator is responsible for the execution of sound financial record keeping and policy & procedure in accordance with fiscal policies, CRA guidelines, and GAAP. The role also works closely with the HR Manager to ensure employment and payroll‑related data is accurately recorded and updated on the human resources information system. KEY DUTIES AND RESPONSIBILITIES Bookkeeping and Accounting - Code, total, post, verify and reconcile all operational transactions such as accounts payable/receivable, cheques, invoices, cheque requisitions, and bank statements. - Compute, classify, and record numerical data to maintain complete financial records. - Perform routine calculating, posting, and verification duties to obtain primary financial data for accounting records. - Maintain exceptional data entry accuracy, checking the figures, calculations, and postings made by other staff. - Make regular bank trips to ensure prompt deposits of income, bill payments, and other banking transactions. - Apply strong working knowledge of bookkeeping, CRA, and accounting standards for not‑for‑profit organizations. - Keep orderly, up‑to‑date files and records. - Train new staff on household accounting and cash activities as required. - Establish and maintain an open, respectful, and supportive relationship with all staff and volunteers. Key IT, Computer and Software Application Skills - Broad knowledge of computerized financial systems and procedures combined with strong computer literacy in Microsoft Office (Outlook, Word, Excel, PowerPoint). - Advanced skills in Sage Intacct, QuickBooks, Inclusion or similar payroll, database, and financial platforms. - Safeguard CCO personnel, individuals supported, and partners’ financial and information through multiple methods and layers of security. Payroll and Benefits Administrative Tasks - Calculate and prepare all payroll and stipend cheques bi‑weekly in a timely manner. - Ensure accurate and precise processing of payroll. - Guide staff through timesheets and payroll schedules. - Understand cash and non‑cash benefits and how they affect payroll deductions. - Maintain up‑to‑date knowledge of payroll tax legislation and acts. - Maintain records of employee attendance, vacation, sick leave, and overtime for pay and benefit entitlements. - Prepare and execute RRSP matching transfers bi‑weekly. - Collaborate with HR to prepare all records of employment (ROE). - Complete and submit T4 summaries, tax remittances, and other government documents related to payroll and compensation. - Provide general administrative support for the Human Resources department. - Follow‑up and update employee information as required. - Assist in the preparation of statistical reports, statements, and summaries related to pay and benefits accounts. - Occasional HR file audits for regulatory purposes. Other Duties and Responsibilities - Excellent verbal and written communication skills with the ability to interact effectively with co‑workers and stakeholders. - Detail‑oriented with strong analytical and organizational skills. - Adaptable to a fast‑paced environment with changing priorities. - Proven ability to prioritize projects and deliverables while interacting with cross‑functional teams. - Strategic thinking, creative problem‑solving, and decision‑making skills. - Relationship development and networking. - Manage change and resources effectively. - Knowledge of basic payroll and donation guidelines. - Work independently while contributing to the team environment. - Superior organizational skills. - In‑depth knowledge of payroll‑related legislation and reporting requirements. - Participate in ongoing self‑development to improve knowledge and expertise. - Take ownership of issues and resolve them effectively. - Handle high‑level confidential information sensitively and professionally. - Manage multiple demands, occasionally on short notice. Health and Safety - Ensure staff and supported individuals’ well‑being and safety by adhering to CCO policies, procedural legislation, and acts. - Provide recommendations to management regarding repairs, maintenance, renovations, or improvements related to safety concerns. - Work in compliance with the Occupational Health & Safety Act, MCSS requirements, and PIPPEDA. - Implement safe practices and use protective equipment as required. - Report all unsafe conditions, hazards, or incidents. - Do not remove or disable any required protective devices. - Operate equipment and machinery safely and avoid endangering self or others. - Avoid pranks, contests, feats of strength, excessive running, or rough conduct. - Carry out the physical demands of the job. - Complete required training and policy reviews. Physical Demands and Work Workplace - Use hands, wrists, elbows in repetitive motion. - Sit for long periods. - Walk, bend, kneel, crouch, and reach with hands and arms. - Drive to multiple locations and external destinations. - Lift or move office supplies, equipment, and furniture up to 10–25lbs. - Work 9‑5p, with possible extended days, evenings, and weekends to meet deadlines. - Frequent distractions and interruptions. - Work in an environment with low to moderate noise and occasional higher noise levels. Education and Experience - Post‑secondary education: advanced diploma or degree in a relevant field; Bachelor of Business Administration with emphasis on accounting or an equivalent combination of education, professional payroll, and bookkeeping training. - Certified Member of the National Payroll Association considered an asset. - Experience in the non‑profit sector is an asset. - At least three (3) years of post‑designation work experience in payroll, bookkeeping, or business administration. Access to a reliable vehicle and a valid G driver’s license required. Hourly rate range: $29.51–$31.24 per hour + 6% vacation pay. Benefits: Employee Assistance Program, paid sick time, discretionary days, and more. Application deadline: May 25, 2026, 9am (position now closed). Camphill Communities Ontario is an equal opportunity employer. Accommodations are available on request for candidates participating in all aspects of the recruitment and selection process. We welcome resumes from qualified candidates. Only candidates selected for an interview will be contacted. #J-18808-Ljbffr Apply on Kit Job: kitjob.ca/job/2pe3gm