Executive Assistant, Teachers’ Venture Growth (TVG) - …, Toronto

The Opportunity

Reporting to the Managing Directors, the Executive Assistant (EA) provides day‑to‑day support to two Managing Directors and approximately seven investment professionals within the TVG team. The EA also contributes to broader PSG coverage through a shared support model, partnering with the Portfolio Solutions (PSG) asset class administrators. This role delivers full‑scope support, including serving as the primary point of contact for internal and external inquiries, supporting strategic and complex initiatives, managing operational activities, and ensuring the smooth day‑to‑day functioning of the department.The EA will require a strong foundational understanding of the organization and its external partnerships to operate effectively and proactively. This role is well suited to a detail‑oriented, tech‑savvy professional who thrives in a fast‑paced, collaborative environment. Operating with minimal supervision, the EA must demonstrate a high degree of independence, initiative, sound judgment, professionalism, and discretion. The role also includes representing the Managing Directors and the TVG team in interactions with internal and external stakeholders.Who You’ll Work With

You will be part of Teachers’ Venture Growth (TVG), a team within the Investments division that focuses on late‑stage venture and growth equity investments in companies that use technology to disrupt incumbents and create new sectors. In this role, the EA will work closely with the TVG and PSG Senior Executive Assistants to support the broader groups, ensure seamless coverage, and coordinate priorities, workflows, and peak‑period support.What You’ll Do

Manage complex calendars for the Managing Directors and the TVG team members, coordinating high volumes of meetings across time zones with internal and external stakeholders. Build and maintain strong working relationships across the Investments division, with external EAs, functional partners, and senior stakeholders to ensure seamless coordination.Collaborate closely with the Senior Executive Assistants and Executive Assistants across the asset classes to anticipate needs, align schedules, and support departmental planning and logistics. Prepare and refine executive‑ready materials, including presentations, agendas, briefing notes, and follow‑ups, ensuring clarity, accuracy, and consistent formatting.Triage and prioritize incoming communications, flagging time‑sensitive items and surfacing relevant context to support informed decision‑making. Proactively identify process improvements and leverage tools like ChatGPT, MS Teams, OneDrive, and SharePoint to enhance workflow, scheduling, and information management.Provide administrative support for executive‑level meetings, ensuring timelines are met, materials are consolidated, and stakeholders are aligned ahead of key sessions. Coordinate and distribute pre‑read materials, manage agendas, attendees, and access across platforms including Teams, SharePoint, and email.Serve as a liaison with other coordinators and support teams to ensure smooth cross‑functional collaboration. Document and circulate accurate meeting notes and follow‑up actions from key meetings, ensuring alignment and accountability. Manage and reconcile monthly expenses for multiple team members, including tracking and allocating portfolio company chargebacks, ensuring timely and accurate submission through internal systems.Arrange domestic and international travel, including complex itineraries, accommodations, and related logistics. Submit and track invoices using the internal FSM system, ensuring alignment with budget and cost centre guidelines. Plan and execute team events such as onsite and offsite and department‑wide meetings, overseeing logistics and communication.Support additional administrative or coordination needs as they arise in a fast‑paced, evolving environment. What You’ll Need

Minimum of 5 years of experience in an administrative support role. Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, and Word) and proficiency with collaboration and productivity tools such as Teams, SharePoint, ChatGPT, and Copilot. Degree in a related field is an asset.Exceptional time‑management and organizational skills with strong attention to detail. Ability to communicate effectively and professionally with stakeholders at all levels. Strong problem‑solving skills and the ability to manage competing priorities under tight deadlines. Willingness to provide support beyond regular business hours when necessary.Ability to always maintain discretion and confidentiality on a wide range of issues. Ability to identify and prioritize items requiring immediate action, along with any pertinent information to facilitate decision‑making. Strong customer service orientation; a flexible and willing ‘can do’ attitude.Proven ability to work independently on multiple tasks while demonstrating initiative. Experience in managing executive calendars using knowledge of organizational and divisional priorities to effectively manage demand for time. Compensation

Pay‑for‑performance with base salary and annual incentive based on individual and enterprise performance. The base salary range for this level is $55,000 – $90,000, with placement within the range based on relevant experience, skills, demonstrated competencies, and internal equity. What We’reOffering

Competitive compensation. Numerous opportunities for professional growth and development. Flexible work environment combining in‑office collaboration and remote working. Flexible Travel Program giving the option to work abroad in another region or country for up to a month each year. Employee discount programs including Edvantage and Perkopolis.Diversity, Equity and Inclusion strategy and Employee Resource Groups (ERGs) fostering inclusion through events for professional development, networking and mentoring. Workplace that respects, accepts and empowers employees to be themselves. Diversity and Inclusion

Ontario Teachers’forms a core strength of diversity of thought, background and experience. We ensure the people we hire and the culture we create reflect and embrace diversity and foster inclusion through events and ERGs. We want our talent respected, accepted and empowered to be themselves. To learn more about our commitment to Diversity, Equity and Inclusion, visit our Life at Teachers page.EEO Statement and Accommodations

Applicants must be legally entitled to work in the country where this role is located. Accommodations are available upon request for candidates with a disability taking part in the recruitment process and once hired.

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