Office Manager&Executive Assistant to the CEO, Toronto

AboutClearspace Clearspaceis transforming the commercial real estate industry by reimagining how offices are designed and built.We’rea truly integrated design-build firm, where design studio meets generalcontractor, focused exclusively on interior office environments. Our process deeply integrates design, construction, and technology to improvethe clientexperience and create spaces made to work.

About the opportunity We’relooking for a highly organized, proactive, and people-oriented Office Manager / Executive Assistant to support both the day-to-day operations of our office and the CEO atClearspace.

This role is ideal for someone who thrives in fast-paced, high-accountability environments and enjoys balancing operational coordination, employee experience, executive support, and office management.You’llplay a key role in keeping our team organized, supported, andoperatingefficiently while helping create a welcoming and productive workplace culture.

The role combines traditional Office Manager responsibilities with Executive Assistant support to the CEO.You’lloversee office operations, employee onboarding, internal events, travel planning, and executive scheduling while supporting special projects and company initiatives as the business continues to grow.

This position requires someone who is highly adaptable, solutions-oriented, detail-focused, and comfortable managing multiple priorities simultaneously. The ideal candidate is professional, resourceful, and able toanticipateneeds before they arise.

As one of the central coordination points within the business, this role requiresstrong communicationskills, sound judgment, discretion, and the ability to work cross-functionally with employees, leadership, clients, vendors, and external partners.

This role pays an annual salary of $60,000 - $70,000 CAD

WhatYou’llDo Office Management

Support andassiststaffto fostera welcoming, organized, and productive in-office experience.

Manage office supplies, equipment, meeting rooms, mail, and facility-related requests, ensuring the officeremainsfully operational and wellmaintained.

Lead employee onboarding and offboarding including orientations, technology setup, office access, documentation, and HR record management.

Support hiring and recruitment coordination including interview scheduling, candidate communication, and recruitment platform administration.

Draft and distribute internal communications, policy updates, andcompany-wideannouncements.

Plan and coordinate office events, team lunches,townhalls, lunch&learns, holiday events, and employee engagement initiatives.

Lead employee programs andperksincluding GoodLife, Bike Share, GRSP, and other appreciation initiatives.

Track office-related expenses and support vendor coordination, software access management, and administrative operations.

Coordinate employee and company travel arrangements including accommodations, transportation, and visa requirements where applicable.

Perform otherduties andresponsibilities as assigned

Executive Assistant

Manage the CEO's professional schedule and correspondence for internal and external engagements, acting as a point of contact and liaison for the CEO with both internal and external stakeholders.

Prepare and distribute internal communications, memos, and announcements on behalf of the CEO and the executive team

Assistwith budget preparation andmaintainaccurate, up-to-date financial records on behalf of the executive team

Provide operational support to the CEO in connection with organizational changes or special initiatives

Coordinate all business and personal travel arrangements and accommodations for the CEO

Organize and manage external meetings, including client meetings and industry forums, ensuringappropriate venuesare reserved or reservations are confirmed

Assist the CEO with a variety of personal tasks asrequired, exercising a high degree of professionalism and discretion

Perform otherduties and responsibilities as assigned

What you bring

Bachelor’s degree or equivalent work experience.

3–5 years of experience supporting C-level executives while managing office operations in a fast-paced environment.

Exceptional organizational, multitasking, and time management skills with strong attention to detail and follow-through.

Strong written and verbal communication skills with the ability to interact professionally with internal and external stakeholders.

Demonstrated ability to manage projects, operational initiatives, and competing priorities frominceptionto completion.

Experience coordinating executive calendars, travel, meetings, onboarding, company events, and employee-facing initiatives.

Strong problem-solving skills with the ability to work independently, proactively, and witha high levelof discretion and confidentiality.

Strong technologyproficiencyincluding Microsoft Office, Microsoft Teams, and AI technologies.

Positive, team-oriented attitude with a willingness to adapt, take ownership, and support evolving business needs in a highly collaborative environment.

WhyYou’llLove Working Here AtClearspace, we believegreat designshouldn’tbe out of reach. We work hard, collaborate openly, and value efficiency and practical creativity. No ego, no fluff, just smart design delivered with care, skill, and integrity.

Let’sbuild together.

#J-18808-Ljbffr