Executive Assistant (Toronto)

The Prospect

Reporting to the Director and Senior Legal Counsel Investments the Executive Assistant (EA) is accountable for providing a full scope of support to the Investment Legal Counsel Team. The Executive Assistant will need a base understanding of the organization and its partners to ensure absolute efficiency in carrying out their responsibilities.Who You’ll Work With

In this position you will work alongside an Executive Assistant and represent the department and interact with internal and external business partners at all levels including administrative departments across the organization. What You’ll Do

Extensive calendar management for the Investment Legal Counsel team that includes a high volume of meeting requests of varying complexity with internal and external participants. Responsible for developing solid working relationships with peers within the organization and functional partners. Work seamlessly with the department’s Executive Assistant to proactively plan and facilitate the team’s schedules.Review and prioritize incoming correspondence (regular mail, email and phone calls) highlighting issues of importance for immediate attention and assembling all pertinent/background information to facilitate decision making. Proactively identify inefficiencies and demonstrate creative technology-based solutions to ensure the team runs smoothly.Compile and distribute pre‑read meeting material; including coordinating the agenda, special guests, delegates and uploading material onto SharePoint, OneDrive and Teams. Act as point person and develop a good working relationship with other coordinators. Review and process monthly expense submissions for multiple team members.Arrange periodic international travel. Submit and process invoices on the internal FSM system. Coordinate team events and meetings as necessary. Other related duties as required. What You’ll Need

Ideally 5 years of administrative support or related experience. Advanced knowledge of Microsoft PowerPoint, Word, Excel and Outlook. Degree in a related field is an asset. Extensive experience managing a senior executive’s calendar using knowledge of organizational and divisional priorities to effectively manage demand for time.Ability to make independent decisions using sound business judgment to enable effective prioritization of items requiring immediate action along with any pertinent information to facilitate decision making. Ability to communicate complex matters in a concise and simplified way. Very detail‑oriented with excellent planning skills.Strong customer service orientation with a flexible and willing can‑do attitude. Ability to be diplomatic, tactful and use discretion and confidentiality in all situations with both internal and external partners. Ability to work with others at all levels and independently while demonstrating initiative.Possess a high degree of flexibility with ability to cope well under pressure, multitask and turn around urgent requests quickly. What We’re Offering

Pay‑for‑performance with base salary and annual incentive based on individual and enterprise performance. The base salary range for this level is $60,000–$95,000. Individual compensation and placement of this role in the range is based on different factors unique to each candidate including but not limited to relevant experience, skills demonstrated, competencies and internal equity as they relate to the role.Numerous opportunities for professional growth and development. Comprehensive employer‑paid benefits coverage. Retirement income through a defined benefit pension plan. The opportunity to invest back into the fund through our Deferred Incentive Program. A flexible work environment combining in‑office collaboration and remote working.Competitive time off. Our Flexible Travel Program gives you the option to work abroad in another region or country for up to a month each year. Employee discount programs including Edvantage and Perkopolis. Diversity, Equity and Inclusion

At Ontario Teachers diversity is one of our core strengths. We take pride in ensuring that the people we hire and the culture we create reflect and embrace diversity of thought, background and experience. Through our Diversity Equity and Inclusion strategy and our Employee Resource Groups (ERGs) we celebrate diversity and foster inclusion through events for colleagues to connect for professional development, networking and mentoring. We are building an inclusive and equitable workplace where our talent is respected, accepted and empowered to be themselves.Accommodations are available upon request for candidates with a disability taking part in the recruitment process and once hired.

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