Apr 10th – Jun 10th: Administrative Assistant- Races, Burlington

Administrative Assistant
VR PRO Inc.
Burlington, ON

$36 per hour | Full-Time

Job Details
Job Title: Administrative Assistant
Company: VR PRO Inc.
Location: Burlington, Ontario
Employment Type: Full-Time
Industry: Race Event Management
Start Date: Immediate
About Us
VR PRO Inc. is a premier race event management company based in Burlington, Ontario, with over 30 years of experience producing some of Canada’s most iconic races, including the Chilly Half Marathon, Santa Races, Canada Day Races, Frigid 10K & Frosty 5K, and many more.
Our events bring together thousands of runners each year to celebrate community, fitness, and fun, while supporting local charities across the GTA.
Position Summary
We are hiring a full-time Administrative Assistant, ideally someone who is already part of the running or athletic community and wants to bring that passion to the behind-the-scenes side of racing.
In this role, you will support the planning, coordination, and execution of road races year-round and work closely with a small, dedicated team that lives and breathes events.
Key Responsibilities
* Assist the Race Director in all aspects of race execution, from planning to post-race wrap-up
* Coordinate with vendors, volunteers, sponsors, and municipalities
* Help manage course setup, signage, water stations, race kit preparation, and start/finish line logistics
* Support race-day operations, including on-site troubleshooting, volunteer direction, and teardown
* Communicate with participants, volunteers, and partners via email and phone
* Maintain and organize race equipment and materials
* Contribute to participant engagement and social media (if interested)
* Record and prepare minutes of meetings, seminars, and conferences
* Schedule and confirm appointments
* Order office supplies and maintain inventory
* Arrange travel, related itineraries, and make reservations
* Supervise office and volunteer staff
* Inspect and select sites
* Recruit, hire, and supervise staff and/or volunteers
* Develop and monitor emergency security plans
* Assist in the preparation of brochures, reports, newsletters, and other materials
* Develop risk management plans
* Manage event logistics and oversee event execution
* Set up and monitor, or arrange for the setup and monitoring of multimedia equipment
Requirements
* Passion for running, racing, or the endurance sports community
* Previous experience in event coordination, sports, hospitality, or community organizing
* Strong organizational and communication skills
* Comfortable working outdoors in varying weather conditions
* Availability for weekends, early mornings, and holiday events (e.g., Canada Day, Santa Races)
* Physically able to lift up to 40 lbs and remain active throughout event days
* Valid driver’s license and access to a vehicle is an asset
* Knowledge of race culture (as a runner, volunteer, or spectator) is a strong advantage
What We Offer
* The opportunity to work on some of Ontario’s most recognized races
* A dynamic, hands-on role where no two days are the same
* Free race entries and staff perks
* A chance to make a real impact in the running community
How to Apply
Please send your résumé and a short cover letter to us with the subject line:
“Administrative Assistant – 2026 Application”
Tell us about your background, and if you’re a runner or athlete, we’d love to hear about that too.
Additional Details
Job Type: Full-Time
Pay: $36.00 per hour
Expected Hours: 40 per week
Ability to Commute/Relocate:
* Burlington, ON: reliably commute or plan to relocate before starting work (preferred)
Experience:
* Running or run events: 2 years (Required)
Work Location:
* In person
Job Type: Full-time
Benefits:

* Casual dress
* Company events
* Dental care
* On-site parking
* Paid time off

Work Location: In person