Accounts Payable Assistant (Burnaby)

Established in 1990 Henderson Projects has been servicing the lower mainland for over 30 years. In that time, our team has developed strong relationships throughout the Greater Vancouver area and has successfully completed numerous projects in both the commercial and residential sectors. Our diverse portfolio includes corporate head offices, complex manufacturing facilities, and high-end custom homes. Additionally, we remain committed to providing ongoing service and support to our long-term customers, ensuring their facilities continue to thrive. At Henderson Projects, we deeply value relationships and have worked diligently to cultivate exceptional partnerships with our clients, architects, designers, engineers, and trade partners. This focus has not only resulted in many long-term client relationships and a solid referral network but also positions us to leverage our extensive network of quality consultants and skilled tradespeople, ensuring the delivery of superior projects. We believe in the strength of a unified team with aligned values. Henderson is proud to have a legacy of many long-term employees some being a part of the team for over 20 years. Our culture is built on our core values P.A.C.C.T. Pursuit of Excellence, Accountability, Communication, Collaboration and Trust. POSITION OVERVIEW Position: Accounts Payable | Full Time | Salaried Employee Reporting to: Controller You are an experienced Accounts Payable professional who will be responsible for the accurate and timely processing of vendor and subcontractor invoices for the company. This includes managing day-to-day accounts payable functions, reconciling vendor statements, coordinating payment schedules, and collaborating with the accounting team, project management team, and suppliers to support project operations. You are highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced construction environment while maintaining solid relationships with vendors and internal teams. You will play an integral role on the Henderson team, ensuring financial documentation and payment processes are completed efficiently and accurately. DUTIES & RESPONSIBILITIES - Process high-volume vendor and subcontractor invoices accurately and efficiently. - Maintain Accounts Payable email inbox below 2-week volume. - Match invoices with purchase orders, contracts, and supporting documentation to ensure proper approval and coding. - Reconcile vendor statements and Statement of Accounts-to-accounts payable aging reports, investigating and resolving discrepancies in a timely manner. - Prepare payment schedules and supporting documentation for Controller review and approval. - Maintain organized digital accounts payable records, including pending payments, remittances, and paid invoice documentation. - Assist with month-end closing procedures, reporting, and account reconciliations. - Communicate with vendors, Project Management Team, and internal departments regarding invoice approvals, payment inquiries, and discrepancies. - Support continuous improvement of accounts payable procedures, workflows, and internal controls. - Ensure compliance with company policies, accounting procedures, and construction contract requirements. - Provide administrative and accounting support to the finance team, including assisting with payroll-related duties and other responsibilities as assigned. - Prepare and process EFT, cheque, and wire payments for vendor and subcontractor accounts. REQUIREMENTS & QUALIFICATIONS - 2+ years of experience in an Accounts Payable or accounting support role, preferably within the construction industry. - Experience with construction project management software is considered an asset, preferably Buildertrend and Procore. - Strong understanding of full-cycle accounts payable processes, including invoice processing, reconciliations, and vendor payments. - Excellent organizational, time management, and problem-solving skills with the ability to manage multiple priorities in a fast-paced environment. - High attention to detail and exceptional accuracy in data entry, with the ability to identify discrepancies and resolve issues efficiently. - Proven ability to collaborate effectively with internal and external clients including accounting team, Project Management Team, vendors, and other internal teams. - Excellent work ethic and business aptitude. - Proficient in Microsoft Office Suite, particularly Excel, Outlook, and Word. - Tech-savvy with the ability to quickly learn and adapt to accounting and project management software, including QuickBooks Premier Contractor Edition and Buildertrend. - Strong verbal and written communication skills with a professional and customer-service-oriented approach. - Ability to maintain confidentiality and handle sensitive financial information with professionalism and discretion. SALARY EXPECTATIONS - Base Salary $55K to $60K depending on previous experience. - Discretionary yearly bonus. - Laptop and all required software provided. - Comprehensive extended health benefits after 3 months probationary period. Job Type: Full-time Pay: $55,000.00-$60,000.00 per year Benefits - Casual dress - Company events - Dental care - Extended health care - On-site parking - Paid time off Application question(s): - Have you ever worked in construction company? Experience: - Accounts payable: 2 years (required) Language: - English (required) Work Location: In person Apply on Kit Job: kitjob.ca/job/2o43bm