Office/ Projects Administrator (Calgary)

Job Overview We are seeking a highly organized and proactive Office/Projects Administrator to support our team in managing daily office operations and project coordination. This role requires a versatile individual with strong administrative, communication, and team management skills to ensure smooth workflow and efficient project execution. The Office Administrator is responsible for supporting daily administrative operations within a busy construction and development office. This role ensures smooth coordination between management, site teams, subcontractors, clients, and consultants while maintaining organized office systems and documentation. This position offers an opportunity to contribute to a dynamic environment where attention to detail and excellent organizational skills are valued. Duties - Manage incoming calls, emails, and general office correspondence - Maintain and organize project files, drawings, permits, and contracts - Assist with scheduling meetings, site visits, and inspections - Coordinate with subcontractors, suppliers, and consultants as required - Prepare, process, and track invoices, purchase orders, and expense records - Support permit applications and municipal documentation as needed - Maintain office supplies and general office organization - Enter and update data in spreadsheets and internal tracking systems - Assist management with administrative and reporting tasks - Ensure confidentiality and accuracy of all company documentation Skills - Previous administrative experience (construction/development industry preferred) - Experience with construction documentation or permitting processes - Familiarity with builders, developers, or trades coordination - Valid driver’s license - Robust organizational and time-management skills - Excellent written and verbal communication abilities - Proficient in Microsoft Office (Word, Excel, Outlook) - Ability to multitask in a fast-paced environment - High attention to detail and accuracy - Professional and reliable work ethic This role is essential for maintaining operational excellence within our organization. We seek a dedicated professional who is detail-oriented, communicative, and capable of managing multiple responsibilities simultaneously. Pay: $16.00-$18.00 per hour Benefits - On-site parking Work Location: In person Apply on Kit Job: kitjob.ca/job/2oth4i