Executive Admin (Calgary)

Job Description Insight Global is currently seeking an Executive Administrator to provide executiveu2011level administrative and logistical support for meetings, events, and internal experiences. This role is responsible for endu2011tou2011end coordination including calendar management, scheduling, room bookings, preparation of polished presentation and meeting materials, budgeting support, and accurate expense and purchase order processing. The Coordinator manages event logistics such as catering, equipment, supplies, signage, registration, and attendee communications; supports event setu2011up, tearu2011down, and onu2011site execution; maintains detailed checklists, timelines, and documentation; and serves as a point of contact to resolve issues efficiently as they arise. The successful candidate will prepare and process expenses, maintain organized records for vendor information and event documentation. With a strong focus on accuracy, efficiency, and followu2011through, this role delivers a highu2011touch, professional experience for executives, employees, and external guests in a fastu2011paced environment. The position is well suited for someone who enjoys working behind the scenes, thrives in a fast-paced environment, and takes pride in delivering well-organized, welcoming, and skilled experiences for internal and external stakeholders. This is a hybrid contract position with the expectation to work between 30-40 hours per week based out of Calgary. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to . To learn more about how we collect, keep, and process your private information, please review Insight Global''s Workforce Privacy Policy: Skills and Requirements u2022 4+ years of experience in an administrative, executive assistant, or coordinator role u2003u2022 Experience with expense management, or accounting related activities u2003u2022 Exceptional attention to detail, accuracy, and efficiency with the ability to execute tasks correctly the first time u2003u2022 Strong organizational and timeu2011management skills, able to manage multiple priorities and deadlines u2003u2022 Highly proficient in MS Outlook, Word, and Excel; strong presentation and documentu2011preparation skills required u2022 Event planning or hospitality experience is a strong asset u2003u2022 Experience with SAP u2003u2022 Professional, serviceu2011oriented demeanor with confidence supporting senior leaders Ability to learn new systems quickly and adapt in a dynamic, fastu2011paced environment Apply on Kit Job: kitjob.ca/job/2p0qpl