Office Manager (Calgary)

At DV8 Energy, we cultivate a workplace where innovation thrives, collaboration is encouraged, and every team member plays a vital role in shaping the future of energy technology. Our values, culture, and commitment to excellence create an environment where individuals can grow, contribute, and succeed. Description You will play a central role in ensuring the smooth day-to-day operation of our Calgary office. The ideal candidate is highly organized with strong communication, problem-solving, and multitasking abilities, and demonstrates sound judgment and discretion while supporting leadership and coordinating across teams. This role is well suited to a proactive professional who enjoys working across many facets of the business and thrives in a fast-paced, technology-focused environment while helping keep operations running smoothly and maintaining high standards of professionalism and safety. Your Background - The ideal candidate is an organized, proactive, and adaptable professional who thrives in a dynamic, technology-focused workplace. They are a natural problem-solver and communicator, capable of juggling multiple priorities while supporting leadership, supply chain, finance, and operations teams. Responsibilities - Oversee day-to-day office operations, including administration, office systems, procurement, supplies, equipment, and facilities to ensure a smooth and efficient workplace. - Serve as the primary point of contact for internal teams (Leadership, Supply Chain, Finance, IT, and Operations) and external vendors, ensuring clear communication, timely responses, and strong relationship management. - Coordinate calendars, schedules, travel arrangements, and meetings for leadership and departmental teams. - Plan and manage company events, team meetings, and employee engagement initiatives that foster a positive and collaborative office culture. - Maintain, optimize, and improve office systems, workflows, and procedures to enhance efficiency, collaboration, and compliance. - Manage document and records systems, including confidential information, ensuring accuracy, organization, and policy compliance. - Assist with budgeting, expense tracking, basic financial reporting, and contract or service agreement administration to support Finance and Operations teams. - Coordinate projects, tasks, and ad hoc operational initiatives, proactively identifying opportunities to streamline processes in a fast-paced, technology-driven environment. - Support leadership and teams with stakeholder communication, team coordination, and qualified guidance to maintain high standards of professionalism, ethics, and discretion. - Manage vendor and supplier relationships, office procurement, and contract management to ensure timely delivery and cost-effectiveness. - Monitor workplace health and safety, compliance with policies, and risk awareness to maintain a safe and secure office environment. - Utilize technology effectively, including Microsoft Office, Google Workspace, office management software, collaboration tools, and basic bookkeeping or financial tracking systems, to support efficient operations and decision-making. - Serve as a liaison for building maintenance, health and safety, and security concerns. Skills - Exceptional organizational and multitasking abilities with strong attention to detail. - Excellent interpersonal and communication skills, with a professional demeanor and the ability to maintain confidentiality. - Proficient in Microsoft Office Suite and collaborative platforms (e.g., Google Workspace); experience with office management systems is a plus. - Self-motivated and proactive, able to anticipate needs, troubleshoot issues, and implement practical solutions independently. - Comfortable liaising with internal teams, vendors, and external partners across multiple departments. - Familiarity with basic accounting and expense tracking procedures is an asset. - Strong business etiquette and professionalism in all interactions. Qualifications - 3+ years of office management or administrative experience, preferably in a technology or energy environment. - Exceptional organizational and multitasking abilities with strong attention to detail. - Excellent interpersonal and communication skills, with a professional demeanor and the ability to maintain confidentiality. - Proficient in Microsoft Office Suite and collaborative platforms (e.g., Google Workspace); experience with office management systems is a plus. - Self-motivated and proactive, able to anticipate needs, troubleshoot issues, and implement practical solutions independently. - Comfortable liaising with internal teams, vendors, and external partners across multiple departments. - Familiarity with basic accounting and expense tracking procedures is an asset. - Strong business etiquette and professionalism in all interactions. Benefits: - Dental care - Extended health care - Paid time off - Vision care Work Location: In person Apply on Kit Job: kitjob.ca/job/2pdpbw