School Secretary/Office Assist (Calgary)

Mission The Calgary Board of Education (CBE) is the largest school board in western Canada with over 140,000 students and 16,000 employees. Our mission: Each student, in keeping with their individual abilities and gifts, will complete high school with a foundation of learning necessary to thrive in life, work and continued learning. We pride ourselves in the values we hold. Students come first. Learning is our central purpose. Public education serves the common good. The CBE encourages an inclusive and equitable workplace, which supports our diverse student and employee community. We encourage all applicants to join our dynamic, diverse, and collaborative culture and welcome applications from all qualified individuals. When you apply to the CBE, you can feel positive about serving our future leaders and contributing to student success. Competition Info This is for the 2026-2027 school year. Support Staff Temporary Roster CBE Human Resources manages a roster of contingent casual on-call workers who are engaged to temporarily replace staff absences and to work on short-term projects. Work assignments may be scheduled in advance or the morning of the assignment. Roster staff enjoys the flexibility of working in schools and departments full-time or part-time with a minimum commitment of two days availability per week. If you are looking to work casually or if you would like to gain experience to move into a regular position, the Support Staff Temporary Roster maybe the opportunity you are looking for. We are looking for reliable, self-motivated people to join our temporary roster team as on-call School Secretary/Office Assistants to perform clerical duties supporting in the day-to-day operation of the school. By joining the CBE as a temporary School Secretary/Office Assistant you will enjoy: - A great work environment with an organization that makes a difference in the lives of students every day. - $23.82 (Gade C) per hour to start, plus 6% vacation pay; - Opportunities to advance your career. Position Description Responsibilities Office Management: - Support Administrative Secretary with emails, making announcements, overseeing the door, managing counter inquiries, screening calls and relaying messages, scheduling appointments, and contacting parents concerning student absences, lates or early dismissals. - Maintain office supplies, wall charts, bulletin boards and other information materials. - Receive and register substitute teachers and casual support staff. - Process incoming and outgoing mail and deliveries. - May sell bus passes and maintain records. Receive money, issue change and receipts. Document Management: - Access Student Information System documenting registrations, withdrawals, transfers, attendance, referrals, and detentions. - Request or forward student cumulative records and files. - Support Administrative Secretary with filing and searching for office records as well as preparing files for storage. - Prepare lists and pulls reports. Qualifications Education and Experience: - High School diploma or equivalent. - Completion of a recognized post-secondary Office Assistant Diploma or Certificate with successful practicum. - Minimum one-year related experience in an office environment. - Other equivalent combinations of directly related post-secondary education and directly related experience may be considered. - Fluency in spoken and written English and the appropriate second language in schools for bilingual programs is a strong asset. Demonstrated Skills and Competencies: - Accurate data entry. - Ability to use computer applications such as Office 365, Outlook, and other information management tools. - Strong customer service and interpersonal skills which includes verbal, listening and written communication. - Efficient time management, prioritization, multitasking and organization. - Ability to build relationships with colleagues, parents, and students. - Demonstrate professionalism, confidentiality, tact, and diplomacy in a variety of situations. - Good problem solving and decision-making skills. - Ability to adapt, manage change and use appropriate judgement. - Demonstrated trustworthiness, integrity, dependability, and reliability. Conditions of Employment Police Information Clearance: Applicants new to the Calgary Board of Education who are offered employment must complete and pass a police information clearance before employment is confirmed. Be Part of Our Success A career with the CBE offers incredible opportunities, rewards and supports. Land Acknowledgement The Calgary Board of Education acknowledges the traditional territories and oral practices of the Treaty 7 Nations, including the Siksikaitsitapi Nations, Tsuut'ina Nation, and the Îyârhe Nakoda Nations. We acknowledge the Métis Nation within Alberta, and all people who make their homes in the Treaty 7 region of southern Alberta. As a learning organization, we are committed to advancing the Truth and Reconciliation Calls to Action focused on Education for ReconciliACTION. Apply on Kit Job: kitjob.ca/job/2p6ipr