Senior Executive Assistant (Calgary)

POSITION OVERVIEW:Startec Corporate Services is currently searching for a Senior Executive Assistant to work at our Shepard office location (9423 Shepard Road SE. Calgary, Alberta T2C 4R6), to provide proactive high-level administrative and operational support to the CEO, President, and Executive Leadership Team. This role is critical to the efficiency, effectiveness, and professionalism of the Executive Office and plays a key role in enabling leadership to focus on strategic priorities.The Senior Executive Assistant acts as a trusted partner and gatekeeper, managing complex schedules, sensitive communications, executive workflows, and cross-functional coordination. In addition to executive support, this role contributes to sales support, cultural initiatives, and corporate events. The ideal candidate is discreet, highly organized, adaptable, and thrives in a fast-paced, dynamic workplace while maintaining exceptional attention to detail and professionalism.KEY PERFORMANCE INDICATORS (KPI):EXECUTIVE ADMINISTRATIVE SUPPORT (Weighting 70%):- Provide comprehensive, administrative support to the CEO and members of the Executive Team.- Proactively manage executive calendars, contacts, priorities, and meeting scheduling using Outlook and other productivity tools.- Prepare, format, and design professional correspondence, reports, presentations, and briefing material using Microsoft Word, Excel, and PowerPoint.- Coordinate logistics for executive, board, and senior leadership meetings.- Prepare agendas, materials, minutes, and follow-up action tracking of strategic meetings and initiatives.- Draft, edit, and manage internal and external communications on behalf of executive leadership with a high degree of professionalism and discretion.- Maintain secure electronic and physical filing systems for confidential and sensitive information.- Support executive KPI tracking, leadership meeting rhythms, and preparation of board and governance-related materials.- Support the arrangement of travel of executive team members, as required.- Prepare and reconcile executive expense reports and manage corporate credit card documentation.- Support the day-to-day administration and coordination of executive office operations, events, and internal communications.- Act as a key liaison between the Executive Office and internal departments to ensure effective communication, alignment, and follow-through.- Provide backup for and liaise with the Office Administrator as required.EVENT COORDINATION (Weighting 30%):- Support and advance company initiatives that promote employee engagement, connection, and organizational pride.- Partner with executive leadership, HR, and internal stakeholders to plan, coordinate, and execute corporate events, leadership meetings, and company-wide initiatives.- Lead the coordination of internal and external events including employee recognition programs, customer appreciation events, trade shows, conferences, and social activities.- Manage event logistics from planning through execution, including scheduling, vendor coordination, materials preparation, and post-event feedback and follow-up.- Support internal communication and engagement initiatives by assisting with content preparation, presentations, and promotional materials.- Coordinate the development, updating, and distribution of corporate presentations and branded materials in support of leadership and organizational initiatives.- Assist with data gathering, reporting, and KPI tracking related to engagement initiatives and executive priorities.- Support survey design, data collection, and analysis to inform employee feedback, engagement strategies, and continuous improvement efforts.QUALIFICATIONS:- Post-secondary education in Business Administration or related field preferred.- Minimum of 5 years of experience in an executive or senior administrative assistant role.- Experience with internal and/or external event planning and coordination.- High proficiency in Microsoft Office Suite, especially Excel, Outlook, Sharepoint, Word, and PowerPoint.- Strong organizational and time management skills with high attention to detail.- Excellent written and verbal communication skills across all levels of the organization.- Professional, team-oriented approach with a commitment to confidentiality and integrity.- ERP system (i.E. SAP, Concur, or Microsoft Dynamics) experience is considered an asset.- Typing speed of 50+ WPM.#J-18808-Ljbffr Apply on Kit Job: kitjob.ca/job/2osx1y