Operations Coordinator (Purchasing, Logistics, Sales & …, Calgary

Operations Coordinator (Purchasing, Logistics, Sales & Warehouse Support) Status: Regular, Full time Location: Calgary, Alberta This is an significant multi-function role in a Business Centre reporting to the Business Centre Manager. We are seeking a highly organized and versatile Operations Coordinator to support multiple business functions, including purchasing, logistics, inside sales, and warehouse operations. This role is ideal for someone who thrives in a fast-paced environment, can manage competing priorities, and is comfortable wearing multiple hats. MAIN RESPONSIBILITIES: Purchasing & Vendor Management - Assist in sourcing, purchasing, and order placement of materials and equipment - Coordinate with suppliers on pricing, availability, and delivery timelines - Track purchase orders and ensure timely receipt of goods - Manages the inventory write-downs with manager assistance to minimize their financial impact on the Business Centre; - Analyses and quickly corrects inventory discrepancies; - Working with the Business Centre Manager and salespeople, evaluates new products and product lines, and recommends them; - Maintains the integrity of special SKU costs in the system; - Keeps supplier data (special costing, lead-time, etc.) up-to-date; - Creates new stock SKU’s when needed; Logistics & Inventory Coordination - Plan and coordinate inbound and outbound shipments - Work with freight carriers and logistics partners to ensure cost-effective delivery - Monitor inventory levels and assist in stock replenishment planning - Organize and coordinate shipment paperwork for international shipments with broker for timely clearance. - Book pick ups for local and cross border shipments. - Obtain quotes and arrange shipments with freight forwarders - Monitor shipments until final delivery - Review freight invoices - Resolve claims for damaged shipments Inside Sales Support - Respond to customer inquiries and provide product/service information - Prepare quotes, process sales orders, and follow up with customers - Support the sales team with administrative and coordination tasks Warehouse Support - Assist with receiving, organizing, and tracking inventory - Ensure accurate documentation of incoming and outgoing materials - Support periodic inventory counts and reconciliation Qualifications - 3+ years of experience in operations, logistics, purchasing, or inside sales - Strong organizational and multitasking skills - Proficiency in Microsoft Office (Excel, Outlook, Word); ERP experience is an asset - Excellent communication and problem-solving abilities - Ability to work independently and as part of a team Preferred Skills - Experience in supply chain or distribution environment - Familiarity with inventory management systems - Customer service or inside sales experience Key Competencies - Attention to detail - Time management and prioritization - Adaptability and willingness to learn - Strong work ethic and accountability What’s in it for you We are a major player, involved in the energy transformation in Canada. Our dynamic work environment promotes autonomy and decision making, and offers great career opportunities. What sets us apart is our: - Annual profit-sharing offered to all in addition to our competitive compensation: rewarding accomplishments is part of our culture. - A strong national network offering real opportunities to grow: our people make the difference. Among our benefits: - Flexible group insurance plan customizable to your needs. - Free health resources available 24/7: Telemedicine and Employee Assistance Program (EAP). - Group RRSP with employer contribution and TFSA. - Postsecondary Scholarship Program for our employee’s children. - Charging terminals available at our facilities. - Years of Service Recognition Program. Come build your career with us, a growing network where our people make it happen! Our recruitment process ensures equality and diversity. Please note that only successful candidates will be contacted. Apply on Kit Job: kitjob.ca/job/2pijjl