Administrative assistant - office (Calgary)

- Durée de l'emploi: Permanent - Langue de travail: Anglais - Heures de travail: 30 to 40 hours per week - Education: - Expérience: - Education - College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Work setting - Specialty shop - Budgetary responsibility - $100,001 - $500,000 - Tasks - Arrange and co-ordinate seminars, conferences, etc. - Assist with staff consultation and grievance procedures - Coordinate the activities of the HR department in order to ensure they meet the organization's goals - Coordinate the flow of information within the team - Direct and control daily operations - Direct staff - Evaluate daily operations - Motivate staff - Open and distribute mail and other materials - Plan and control budget and expenditures - Plan and organize daily operations - Review HR projects to assure compliance with laws and regulations - Supervise other workers - Train staff - Establish and implement policies and procedures - Train other workers - Record and prepare minutes of meetings, seminars and conferences - Determine and establish office procedures and routines - Oversee the classification and rating of occupations - Plan, develop and implement recruitment strategies - Schedule and confirm appointments - Manage contracts - Manage training and development strategies - Answer telephone and relay telephone calls and messages - Oversee the analysis of employee data and information - Answer electronic enquiries - Oversee development of communication strategies - Compile data, statistics and other information - Oversee the preparation of reports - Advise senior management - Respond to employee questions and complaints - Order office supplies and maintain inventory - Liaise with management, union officials and HR consultants - Negotiate collective agreements on behalf of employers or workers - Organize staff consultation and grievance procedures - Oversee payroll administration - Arrange travel, related itineraries and make reservations - Greet people and direct them to contacts or service areas - Set up and maintain manual and computerized information filing systems - Type and proofread correspondence, forms and other documents - Conduct research - Perform data entry - Provide customer service - Work with the marketing department to understand and communicate marketing messages to the field - Recruit and hire workers and carry out related staffing actions - Recruit and hire staff - Maintain and manage digital database - Coaching - Perform basic bookkeeping tasks - Consult with clients after sale to provide ongoing support - Conduct performance reviews - Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury - Supervise office and volunteer staff - Supervision - 3-4 people - Experience - 1 year to less than 2 years Apply on Kit Job: kitjob.ca/job/2pjhtw