Receptionist (Calgary)

What Vista Does Vista Projects is an integrated industrial engineering firm that helps clients navigate the digital transformation of their projects and operations. Our proven project execution process is based on a u201csingle source of truthu201d model that eliminates the potential for inefficient engineering designs, cost overruns and project completion delays. Why We Do It We believe the world needs industrial projects and that intelligent engineering data can increase the likelihood of innovative solutions getting to market. Over the years, our multi-discipline teams have conceptualized and designed some of the most challenging and successful industrial processing projects in the North American energy sector. Vista has established itself as a trusted industrial engineering partner for all types of projects, from conceptual studies and pilots to large-scale commercial expansions. Where We Work The benefits of our approach apply to new asset developments and brownfield optimization projects across several industrial markets. This includes biofuels and produced water treatment to natural gas and petrochemical processing. While we are headquartered in Calgary and maintain a satellite office in Houston. What You Would Do in This Role The Receptionist maintains the front desk as the primary point of contact for visitors and callers, ensuring a welcoming atmosphere and productive handling of inquiries. Supports administrative tasks and collaborates with the Facilities and Human Resources teams to uphold security protocols and provide excellent customer service. Key Responsibilities: Front Desk and Reception Management:u00a0Greets visitors warmly, directs them appropriately, and maintains a tidy and inviting reception area.u00a0 Communication and Collaboration:u00a0Manages incoming calls and emails, ensuring clear and professional communication with internal and external parties.u00a0 Administrative Support:u00a0Assists with scheduling appointments, managing calendars, and booking meeting rooms as needed.u00a0 Facilities Operations and Maintenance:u00a0Coordinates with the Facilities team to report maintenance issues and supports the upkeep of common areas.u00a0 Supply Management:u00a0Monitors front desk supplies and requests replenishments to ensure continuous availability.u00a0 Event Coordination:u00a0Provides logistical support for company meetings and small events, assisting with setup and coordination.u00a0 Safety Compliance:u00a0Follows security and safety procedures, including visitor sign-in protocols and emergency guidelines. Performing other administrative duties, as required. Required Qualifications and Skillsu00a0 Communication Skills:u00a0Excellent verbal and written communication abilities.u00a0 Customer Service:u00a0Strong interpersonal skills with a friendly and professional demeanor.u00a0 Organization:u00a0Proven ability to manage multiple tasks with attention to detail.u00a0 Technical Proficiency:u00a0Familiarity with standard office equipment and basic software applications.u00a0 Reliability:u00a0Consistent punctuality and attendance, demonstrating dependability. Preferred Qualifications Education:u00a0High school diploma or equivalent. Experience:u00a0Previous experience in reception, customer service, or administrative roles.u00a0 Technical Skills:u00a0Knowledge of multi-line phone systems and experience with scheduling or visitor management software.u00a0 Additional Skills:u00a0Basic understanding of office procedures and administrative best practices. Why People Like Working with Us Working with Vista is a chance to contribute to the typeu00a0of challenging municipal and industrial projects that the world requires. If that doesnu2019t excite you, this role likely wonu2019t be a fit. Challenging projects require focus and we enable our people to do their best work with modernized project systems that are based on our leading use of intelligent data-centric execution architecture. Our staff and clients like that it gives them real-time access to validated data shared across all project departments. This fosters project design and business decisions based on a single, authoritative source of truth and provides increased transparency and collaboration with team members and clients, leading to improved engineering quality and a product we can all take pride in. What We Offer An prospect with Vista is not just a job; it is a chance to tackle challenging projects with colleagues who are among the most recognized and accomplished in their disciplines. Vista offers all employees A stimulating, fast-paced and challenging work environment where you will contribute to the interesting municipal and industrial engineering projects A robust and consistent recruitment process that ensures your colleagues are likeminded and comparably capable An opportunity to be a part of an entrepreneurial, technically skilled team which has established leadership in innovative engineering solutions A strong value-based philosophy that provides an informal, close-knit team environment, where you and your family feel like a part of our organization, and not just an employee number Competitive compensation and benefits, including a performance-linked variable pay program Company-sponsored social events and team sports Flexible work schedules, half-day Fridays and free parking An organization that values and encourages diversity How to Apply Please complete the application form below and include a cover letter concisely demonstrating how your skills and experience align with our job posting.u00a0By submitting this application, you consent to ouru00a0Privacy Policy ( , and you consent to receive transactional electronic messages from Vista and third parties acting on our behalf. Note:u00a0As part of the interview process there will be a technical testing component that will take up to two hours and can be completed at home on your own timeline. Candidates may be required to complete a security clearance procedure prior to receiving anu00a0offer. Powered by JazzHR Apply on Kit Job: kitjob.ca/job/2pjyck