Administrative Assistant (Calgary)

ABOUT US: BEST - For a Cleaner World is a leader in providing premier services in both custodial and maintenance services, to a prestigious and loyal client base. Our Purpose is to create a positive impact on peoples lives. Recently recognized by the Deloitte Group as one of Canadas Best Managed Companies Platinum Standard, and by Waterstone Human Capital as one of Canadas 10 Most Admired Corporate Cultures , we pride ourselves on distinction. When you join the BEST team, youll enjoy: Competitive wages and benefits packages An excellent company culture, with access to educational grants and regular team events and celebrations Employee recognition and appreciation programs Opportunities for career advancement, on-the-job training, and upskilling within a quickly growing company Location: Calgary, AB Shift Type: Part -Time Shift Days: Monday - Friday Shift Hours: 4:00pm - 9:00pm JOB OVERVIEW: The Site Administrator is responsible for providing administrative assistance to facilitate the custodial site operation. The incumbent is responsible for completing various activities, which include, but are not limited to; answering and referring inbound calls, new team member orientations, scheduling and communicating schedules, perform quality assurance audits, auditing team member time sheets, coordinating meetings and other administrative duties. DUTIES AND RESPONSIBILITIES: Answer/ direct phone calls for safety and quality concerns; Maintain open communication with Assistant Site Manager/Site Manager regarding staffing issues, safety, supplies, and other related business concerns; Facilitate staff meetings as required to implement policies, procedures and safety requirements; Ensure new hire packages are filled out accurately and forward all documents to head office; New-hire orientation and on-boarding; Schedule and communicate team members schedules; Audit and approve team members time sheets; Order supplies and manage inventory; Receive work orders & prepare monthly billings for extra work requested by client; Coordinate training sessions/tool box meetings; Complete a variety of clerical functions (e.g. filing, scanning, photocopying); Train new hires & foster BESTs company culture, mission, and values; Other duties as required per business needs. SKILLS AND REQUIREMENTS: Good understanding of Occupational Health and Safety Act; Strong verbal communication skills; Basic computer and smart phone knowledge with experience using MS Office programs; Ability to effectively analyze, plan, organize, prioritize, and meet deadlines; Multilingual ability considered an asset. EDUCATION & EXPERIENCE Business Administration diploma is considered an asset; Previous related experience considered an asset; BEST is committed to creating a diverse, equitable, and inclusive workplace. We support the hiring of visible minorities, women, members of the LGBTQ2S+ community, and veterans. We are an equal chance employer with the interests of fairness and equality. We will take the necessary measures to ensure that all applicants have equal access to Best Service Pros job opportunities. Click to apply today! Powered by JazzHR Apply on Kit Job: kitjob.ca/job/2pk9xd