Administrative Assistant Iii Calgary

Administrative Assistant III Location: Calgary, AB. Contract Length: 6 months Schedule: Monday – Friday, 40hours/week Overview We are seeking an experienced and highly motivated Administrative Assistant to support a fast-paced team of approximately 130 employees, including senior executives. This is a high-visibility role offering exposure to leadership, a wide variety of responsibilities, and robust opportunities for professional growth. The ideal candidate is proactive, organized, and capable of managing multiple priorities in a dynamic setting. Key Responsibilities Provide comprehensive administrative support to a large, high-performing team Manage complex calendars for senior leaders, including scheduling meetings and coordinating availability Prepare and process expense reports accurately and in a timely manner Coordinate meetings, conferences, and team events Handle communication tasks including answering phones, managing email correspondence, and liaising with stakeholders Maintain records, files, and documentation systems Order and manage office supplies, and assist with mail distribution Support special projects, including: Data collection and reporting Information compilation and analysis Presentation preparation Ensure high-quality service and responsiveness to internal clients Contribute to a collaborative team environment by supporting various administrative needs Qualifications & Skills Proven experience providing executive-level administrative support Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Exceptional organizational and multitasking skills Excellent verbal and written communication skills Ability to prioritize work and manage competing deadlines in a fast-paced environment Solid attention to detail and problem-solving skills Demonstrated customer service mindset Ability to work with minimal supervision and take initiative Experience supporting large teams or complex organizations is an asset Proactive, adaptable, and comfortable managing complexity Strong interpersonal skills with the ability to work across all levels of the organization Motivated and capable, with a “can-do” attitude Apply on Kit Job: kitjob.ca/job/2plw3m