Administrative Assistant, Cambridge

Administrative Assistant– Pier 4 Residential Position Details

Location: Cambridge, Ontario (on-site)

Department: Administration

Employment Type: Full-Time

The Opportunity As our Administrative Assistant, you'll be the organizational backbone of our office, ensuring smooth operations and enabling our team to focus on what they do best. This role is perfect for a detail-oriented professional who thrives in a fast-paced environment, takes initiative, and excels at keeping multiple balls in the air. You'll work closely with senior leadership and team members across the organization, making a tangible impact on our daily operations.

What You'll Do Office Operations&Management

Oversee day-to-day office operations, ensuring a productive, efficient, and safe work environment

Maintain and update office policies and procedures to reflect our evolving needs

Coordinate office activities to maximize efficiency and support team collaboration

Manage office supplies, research vendors, and negotiate deals to optimize costs

Support onboarding of new hires, including preparation and setup of equipment, uniforms, and necessary supplies

Maintain and track inventory of office equipment, uniforms, and supplies, collaborating with administrative teams across multiple offices to ensure adequate stock and efficient distribution

Regularly maintain and organize common office areas to ensure a clean, orderly, and professional environment

Administrative Support

Provide high-level administrative support to senior leadership on projects and key initiatives

Prepare and assist with regularly scheduled reports and presentations for meetings

Organize and coordinate meetings, ensuring all logistics run smoothly

Manage travel bookings and arrangements for the team

Communication&Coordination

Serve as a welcoming first point of contact for visitors and guests

Maintain organized records and documentation systems

Facilitate effective communication across the organization

Anticipate needs and proactively address potential challenges

What You Bring Required Qualifications

Bachelor's degree or certificate in Business Administration, Office Management, or related field

Proven experience in an administrative or office management role

Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Exceptional organizational skills with meticulous attention to detail

Strong written and verbal communication abilities

Personal Attributes

Self-motivated with a strong sense of urgency and ownership

Excellent time-management skills and ability to prioritize competing demands

Discretion and sound judgment when handling confidential information

Resilient and adaptable in dynamic situations

Natural multitasker who stays calm under pressure

Team player with a positive, can-do attitude

What We Offer

Competitive compensation and comprehensive benefits package

Opportunity to grow with a recognized Top Growing Company

Supportive, collaborative work environment

Professional development opportunities

Work-life balance in a Great Place to Work-certified company

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