Executive Assistant (Administration/Council) (Alert Bay)

Full Time | Alert Bay Executive Assistant (Administration/Council) Job Summary : Reporting to the Assistant Administrator, the incumbent is responsible providing administrative support to the Senior Administrator and Assistant Administrators. Responsibilities : - Accept, screen, and direct and/or respond to all inquiries and visitors as required. - Schedule and manage appointments and meetings. - Attend Council meetings, including committees, as required. - Provide dedicated clerical support including letter and report preparation, mail processing, invoices, etc. - Liaise with department heads, the Executive Assistant to Council, and other staff regarding Council meeting preparation, annual general meetings, and community meetings. - Follow up with department heads and the Executive Assistant to Council and other staff as necessary regarding Council meetings, annual general meetings, and community meeting action items. - Develop and maintain an appropriate records/information management system for the Senior and Assistant Administrators. - Coordinate and take minutes for senior management team meetings. - Other related duties as may be required from time to time. Qualifications: - High school diploma or equivalent. - Post-secondary training in office administration, an asset but not required - Minimum 2 years’ experience providing direct administrative support, an asset but not required - Advanced computer skills in MS Office (Outlook, Word, Excel, PowerPoint). - Demonstrated communication skills, written and verbal. - Ability to work flexible hours from time to time, include working evenings/weekends. Knowledge, Skills, and Abilities: - Knowledge of key issues: programs, departments, policies and procedures, and personnel. - Ability to adhere to robust confidentiality requirements. - Knowledge of best practices in administrative processes. - Ability to establish effective working relationships, both internally and with external stakeholders. - Ability to problem-solve using sound judgment. - Ability to successfully undergo periodic criminal records checks. - Class 5 driver’s licence is an asset. The successful candidate must undergo a Criminal Records check. Salary Range: $54,873 – $64,164 Please submit a cover letter and resume in person at the Administration Office or by email to: . This position will remain open until filled. #J-18808-Ljbffr Apply on Kit Job: kitjob.ca/job/2p2cvy