Executive Assistant Administration/council Alert Bay

Full Time | Alert Bay Executive Assistant (Administration/Council) Job Summary : Reporting to the Assistant Administrator, the incumbent is responsible providing administrative support to the Senior Administrator and Assistant Administrators. Responsibilities : Accept, screen, and direct and/or respond to all inquiries and visitors as required. Schedule and manage appointments and meetings. Attend Council meetings, including committees, as required. Provide dedicated clerical support including letter and report preparation, mail processing, invoices, etc. Liaise with department heads, the Executive Assistant to Council, and other staff regarding Council meeting preparation, annual general meetings, and community meetings. Follow up with department heads and the Executive Assistant to Council and other staff as necessary regarding Council meetings, annual general meetings, and community meeting action items. Develop and maintain an appropriate records/information management system for the Senior and Assistant Administrators. Coordinate and take minutes for senior management team meetings. Other related duties as may be required from time to time. Qualifications: High school diploma or equivalent. Post-secondary training in office administration, an asset but not required Minimum 2 years’ experience providing direct administrative support, an asset but not required Advanced computer skills in MS Office (Outlook, Word, Excel, PowerPoint). Demonstrated communication skills, written and verbal. Ability to work adaptable hours from time to time, include working evenings/weekends. Knowledge, Skills, and Abilities: Knowledge of key issues: programs, departments, policies and procedures, and personnel. Ability to adhere to robust confidentiality requirements. Knowledge of best practices in administrative processes. Ability to establish effective working relationships, both internally and with external stakeholders. Ability to problem-solve using sound judgment. Ability to successfully undergo periodic criminal records checks. Class 5 driver’s licence is an asset. The successful candidate must undergo a Criminal Records check. Salary Range: $54,873 – $64,164 Please submit a cover letter and resume in person at the Administration Office or by email to: . This position will remain open until filled. J-18808-Ljbffr Apply on Kit Job: kitjob.ca/job/2pfowk