Personal Assistant, Campbell River

SUMMARY We are seeking a professional, organized, and adaptable

Concierge

and

Personal Assistant

to support our

family office concierge department . Based in Campbell River, B.C., this role combines personal assistant responsibilities with coordination support for the concierge needs of several household's members.

This position plays an important role in helping manage schedules, travel arrangements, events, and day-to-day personal tasks while supporting smooth communication across the family office. Responsibilities may include coordinating appointments, assisting with travel and leisure planning, and handling administrative tasks.

The ideal candidate is personable, dependable, detail-oriented, and comfortable working in a fast-paced environment where priorities can shift quickly. Strong communication skills, discretion, initiative, and a positive attitude are important for success in this role.

This opportunity is well suited to someone who enjoys supporting others, is proactive, and can manage multiple responsibilities with professionalism and care.

KEY RESPONSIBILITIES

Manage a dynamic calendar often accommodating multiple time-zones.

Coordinate with various internal teams to create extraordinary itineraries and experiences for the Chairman and his guests.

Source and book events or activities as requested.

Ensure properties are prepared and appropriately provisioned prior to arrival. Coordinate with household staff, various teams, and service vendors to ensure environments are flawless upon arrival.

Act as the single point of contact and accountability when "something happens" to ensure needed administration and coordination is completed promptly.

Handle communications, reservations, gifts, errands, and bespoke requests as needed.

Support a variety of administrative functions for the family office and individual family members.

Track expenses, reconcile receipts, and source cost‑saving alternatives without compromising quality.

Maintain strict confidentiality and privacy.

Ensure quality assurance across all experiences, applying attention to detail and a proactive mindset.

Maintain readiness to travel or pivot plans as needed.

EXPERIENCE&REQUISITES

Post secondary education in travel, business, hospitality, related field or equivalent experience

3 plus years in assistant, luxury hospitality, concierge or related role

Experience working in coordination or administrative role that requires a high level of detail-orientation in a fast-paced environment with competing priorities

Able to travel domestically and internationally

Have a flexible schedule and be reachable as needed outside of traditional office hours

Must have legal authorization to work in Canada

Valid Class 5 Drivers License with clear abstract

TECHNICAL KNOWLEDGE OR SPECIALIZED SKILLS

Proficient with scheduling tools, mobile devices, and multiple communication platforms

Advanced level of proficiency with MS Office Suite

Possess stellar judgment, sound discretion, and a drive for service excellence

Detail-oriented with high standards for service and presentation

Able to communicate clearly, verbally and in writing tailoring communication to the audience

Trustworthy with confidential information and committed to protecting privacy

Emotionally intelligent with a strong ability to read people, non‑verbal cues and moods, adapt tone, and respond intuitively in high‑pressure or sensitive situations.

Committed to excellence in every aspect of service, ensuring the highest of standards.

Proactive and a self‑starter who strives to anticipate needs, solve problems independently, and navigate challenges calmly and effectively.

GENERAL CONDITIONS&BENEFITS

Permanent, full-time, in-person position

Salary range: Commensurate with experience

Travel represents±10-15% of total time

Location: Cambell River, British Columbia

Salary: $62,400–$78,000

Benefits provided

Long-term job opportunity.

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