Sales Team Executive Assistant (Chilliwack)

About the Role We’re hiring a highly organized, sales‑focused Executive Assistant to support our Sales Team by owning CRM accuracy, pipeline reporting, and sales execution support. This role is the single point of accountability for CRM hygiene and pipeline visibility, ensuring Sales Managers and Salespeople can focus on selling—not data cleanup. Success in this role means leadership fully trusts the CRM and sales 1‑on‑1s are driven by insight, strategy, and execution. Key Responsibilities - CRM & Pipeline Ownership (Primary) - Own CRM (Pipedrive) accuracy and hygiene as the single source of truth - Ensure all deals have correct stages, close dates, values, margins, and notes - Proactively follow up with salespeople on stale deals or missing data - Audit pipeline regularly (duplicates, closed/lost, inactive opportunities) - Sales Reporting & Bi-Weekly Snapshots - Prepare standardized bi‑weekly pipeline snapshots for each salesperson - Highlight active deals, next steps, stalled opportunities, and recent activity - Track changes since prior reviews (new deals, wins, losses, slippage) - Sales & Deal Support - Prepare and coordinate quotes, proposals, and sales documentation - Support sales invoicing and assist with Optical Belt Scale invoicing - Coordinate internal follow‑up from quote to order, deposit, and payment milestones - Customer Deposit & Payment Follow‑Up (Sales‑Aligned) - Follow up with customers on deposits and payment milestones - Update CRM stages and notes based on payment status - Flag risks and communicate clearly with Sales and Finance - (Not a collections or AR role) - Sales Admin & Expense Tracking - Collect and code sales expenses, receipts, and hours - Ensure accurate, complete, and timely submissions - Executive & Team Support - Support Sales Manager with sales administration and follow‑ups - Coordinate sales meetings and travel logistics What You Bring - Solid organization, follow‑through, and attention to detail - Comfortable holding salespeople accountable for CRM discipline - Solid understanding of sales processes and numbers - Confident communicator across Sales, Finance, and Leadership - Experience with CRM systems and sales reporting This Role Is Not For Someone Who - Wants a passive or task‑only admin role - Is uncomfortable enforcing CRM accuracy and follow‑ups - Dislikes structured systems, reporting, or numbers - Needs constant direction or avoids accountability conversations - Is seeking a pure EA, receptionist, or general office admin role Pay: $60,000.00-$85,000.00 per year Advantages - Company events - Dental care - Profit sharing - Vision care Work Location: In person Apply on Kit Job: kitjob.ca/job/2prm3y