Manager of Finance and Corporate Services, Port Hope

Manager of Finance and Corporate Services Description Job Summary:

Reporting to the Executive Director, the Manager plans, organizes, directs, and evaluates the financial, data and administrative operations, including finance, human resources, IT, and general administration of funder accountability agreements. The role requires a blend of financial acumen and leadership skills to drive operational excellence and strategic planning.

As a member of the senior management team, the Manager will take an active role in the management and decision making of setting agency and governance priorities, policy development and strategic planning. In carrying out duties, the Manager will ensure timely submission of all required reports to the Executive Director, CHCN Board and staff; funders; and compliance with all applicable federal, provincial and municipal legislation, regulations and standards.

Key Responsibilities

Lead, mentor, and motivate a diverse team of professionals, managing workloads, performance, and professional development. This includes direct supervision of Finance Staff/Contractor, Data/Financial Analyst, IT and Cybersecurity Lead, Help Desk Personnel and Human Resources Specialist.

Maintain professional competence through continuing education opportunities, such as peer interaction, literature reviews, conferences, courses, and education leave.

Stay current and aware of opportunities to implement new, evidence-based methods of client assessment and treatment.

Oversee financial reporting, budgeting, forecasting, and implementation of financial policies and internal controls, managing expenditures, revenues and bank reconciliations.

Manage the Centre’s budget and financial expenditures, including monitoring, forecasting and preparation of all budget reports and other financial reports required by the Finance Committee and Board of Directors.

Communicate directly with Ontario Health regarding financial position and changes to allocations and targets.

Oversee the annual audit process.

Dental Operations/Administration

Oversight and collaboration with Program Manager on all matters related to the Dental program.

Management and monitoring of the Dental budget ensuring sustainability and fiscal requirements are achieved.

Manage all funding agreements, including the Ontario Seniors Dental Care Program and other resources.

Strategic Planning and Analysis

Work with the Data/Financial Analyst and Senior Management to develop, collect and maintain reports and interactive dashboards for internal and external audiences, including reporting requirements for multiple funders.

Perform data quality control/assurance and coordinate corporate and external reporting on key performance indicators. Work with management to plan and address data and financial needs, compile data sets, budget forecasting, complete research, analysis and evaluation, and contribute to systems planning for all programs across the agency.

Analyze, interpret, consult, and make recommendations on information and data to support evidence-based strategic decision‑making and knowledge development.

Human Resources

Oversee HR processes and projects, identifying best practices and operational process improvements. Manage administrative functions ensuring onboarding and policy reviews align with organizational and accreditation requirements.

Lead recruitment initiatives by implementing effective recruiting and hiring practices to attract and retain top talent and meet resourcing needs.

Bridge management and employee relations by addressing demands, complaints or other issues.

Information Management and Technology

Oversee implementation, management and effectiveness of electronic medical records and all information technology and tools, including necessary hardware and software.

Ensure robust cyber security programs, training and processes are in place.

Develop annual and multi‑year budgets to ensure all IT requirements are identified and communicated.

Prepare and negotiate appropriate contracts with private, public and corporate vendors.

Procurement&Contract Management

Develop, implement, and oversee procurement processes and policies, approval authorities, and internal controls consistent with public‑sector and funder requirements.

Lead and manage competitive procurement processes (RFPs, RFQs, sole‑source justifications), ensuring transparency, fairness and documentation.

Oversee vendor and contract management, including negotiation, renewals, performance monitoring, and maintaining a centralized contract register.

Ensure procurement and contracting practices support value for money, risk management, equity, and audit readiness.

Funding Development, Grants&Stewardship

Support the Executive Director and Board of Directors in identifying and assessing funding opportunities, including grants, donations and project‑based funding.

Lead the financial components of funding applications, in partnership with front‑line staff – including budgeting, costing, financial narratives, and sustainability planning.

Oversee financial management and reporting for restricted and unrestricted funds, ensuring compliance with funder agreements and CRA requirements.

Monitor and report on funding performance, risks and variances to the Executive Director and the Board.

Professional Development

Adhere to the vision, mission, and values of CHCN.

Support and follow the CHC philosophy and model of care of Health Equity.

Treat all individuals with respect and value, contributing to a positive, respectful, and safe workplace.

Incorporate critical thinking practice and a collaborative interdisciplinary approach to problem solving, decision‑making, and service delivery.

Work in a manner that respects privacy and preserves confidentiality by following all relevant policies.

Promote safety and seek to minimize risks to clients, staff, visitors and CHCN property and reputation.

Commit to safe practices and work in a manner that demonstrates responsibility for following the Centre’s safe work standards, in compliance with the Occupational Health and Safety Act and Accreditation Bodies.

Takes responsibility for and reports any unsafe/at‑risk conditions or occurrences.

Seek to identify, respond, and collaborate to resolve concerns in a timely manner, being open to different ideas and opportunities for innovation and quality improvement.

Collect and report statistical (quantitative and qualitative) information as required.

Incorporate and contribute to the Centre’s efforts for service in excellence and continuous quality improvement by identifying, implementing, and evaluating standards, policies and practices to support best practices.

Participate as a team member in staff functions: program planning, team and inter‑team meetings, organizational staff meetings and team building.

Perform other duties as assigned.

Skills

Analytical skills: essential for interpreting complex financial data, identifying trends, and making informed decisions.

Communication skills: strong written and verbal skills, vital for presenting financial information to diverse stakeholders, including senior management, boards and external auditors.

Leadership: the ability to lead a team effectively, manage projects and foster collaboration across departments.

Technical proficiency: expertise in financial and HR systems, software and advanced spreadsheet functions.

Employment Details

Type: Temporary Full‑Time

Hours of work: Days Mon–Fri

Hours: 35 hours per week

Qualifications

University degree in business administration, commerce, economics, health administration or a related field, or equivalent experience, is required. A master’s degree (MBA with a finance concentration) and/or a recognized professional accounting designation (e.g., CPA) is an asset.

Minimum of 5 years progressive management experience in a not‑for‑profit, healthcare, finance or human/social services environment, including demonstrated experience in accounting, auditing, budgeting and financial planning.

Experience in community health and/or public administration setting is an asset.

Demonstrated ability to develop, implement and oversee financial, human resources, technology, strategic and operational plans, including managing complex budgets; conducting budget negotiation and forecasting; and ensuring accurate financial reporting and effective communication to multiple funders.

Proven ability in demonstrating solid emotional intelligence.

Demonstrated openness to feedback, using reflection as a tool for continuous growth and development.

Demonstrated ability to establish and maintain productive relationships with funders, government and other community‑based organizations.

Demonstrated ability to work collaboratively with management and staff.

Demonstrated ability to solve complex and unique problems.

Demonstrated sound knowledge and application of human resource management.

Excellent oral and written communication skills.

Ability to prioritize, manage time effectively, and be flexible in a very active work environment.

Familiarity with information technologies.

Demonstrated ability to take initiative and work independently in an active work environment.

Demonstrated history of using discretion in dealing with sensitive issues and maintaining confidentiality.

Excellent communication, interpersonal, decision‑making, and diplomatic skills using sound judgment.

Superior organizational skills; must be able to manage multiple tasks.

Ability to meet tight deadlines and work under pressure.

Ability to work flexible hours, as needed, to support deadlines.

Equal Opportunity Statement As part of our ongoing commitment to the Accessibility for Ontarians with Disabilities Act, the Community Health Centres of Northumberland will provide assistance to applicants who request accommodation throughout the recruitment process.

At the CHCN, we value diversity– in backgrounds and in experiences. Healthcare is a universal concern and we invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexualorientations, gender identities and expressions to help build the future of healthcare and our communities.

Note that the CHCN is a scent‑free work environment and we ask that you refrain from wearing fragrances and other scented personal care products (e.g., perfumes, deodorants, lotions, hairspray, etc.) while at the Centre.

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