Assistant Project Manager, Bethany

Are you highly organized, great with people, and energized by fast‐moving project environments? A leading restoration and construction firm is looking for a Project Manager Assistant to support full‐cycle project delivery across residential and commercial restoration work.

This role is perfect for someone who thrives on variety, communicates with confidence, and enjoys being the operational backbone that keeps projects running smoothly from start to finish.

What You'll Do

You'll work closely with Project Managers to keep projects on track, on budget, and fully documented. Your responsibilities will include:

• Coordinating project start‐up requirements: confirming deductibles, securing authorizations, and arranging progress draws
• Reviewing construction plans and consulting with engineers to ensure compliance with building codes and regulations
• Scheduling and coordinating trades, emergency crews, inspections, and permit requirements
• Maintaining clear, consistent communication with homeowners, business owners, adjusters, property managers, tenants, and subcontractors
• Managing change orders, additional work requests, and all related documentation
• Ensuring all project files, reports, and compliance documents meet client and internal standards
• Supporting project accounting: invoicing, receivables follow‐up, budget tracking, and profitability reviews
• Preparing weekly project status updates, KPIs, and claim reports
• Building strong relationships with trades, adjusters, and internal teams
• Sending customer surveys, warranties, and completion documentation
• Learning and using industry software including Xactimate, Symbility, PSA, and Optimizer

What You Bring

• 2+ years of administrative or coordination experience (restoration or construction experience is a strong asset)
• Strong Microsoft Office skills
• Experience with PSA, Xactimate, or Symbility is an advantage
• Excellent communication skills — written, verbal, and over the phone
• High attention to detail and the ability to juggle competing deadlines
• Confidence working independently while also collaborating with a project team
• Professionalism when dealing with clients, subcontractors, and stakeholders
• Ability to produce accurate, high‐quality documents quickly
• A proactive, solutions‐oriented mindset

Remuneration: $60,000-$70,000 per year (depending on experience) plus health benefits.

Use of Artificial Intelligence (AI)

Artificial intelligence (AI) is not used to screen, assess, or make hiring decisions for this role. All applications are reviewed and evaluated by our recruitment team.

Vacancy Status

This posting represents a current vacancy.

Additional Notes

Compensation discussions and negotiation guidance will be provided during the hiring process as appropriate.