Executive Assistant (Coquitlam)

About Moment Energy Independent energy is here. Help us deploy it. Energy should be free. Free from aging grids, fragile supply chains, and unnecessary extraction. At Moment Energy, we’re building a world where clean power is abundant, affordable, and uninterrupted for everyone.

The Chance The Executive Assistant will play a critical role in supporting Moment Energy’s Chief Product Officer (CPO), who leads our Sales, Business Development, and Marketing efforts. This role is ideal for someone who thrives in a fast‑paced environment and enjoys helping senior leaders stay organized, focused, and effective.

The ideal candidate has outstanding interpersonal skills, a positive can‑do attitude, strong initiative, sound judgment, and the ability to manage confidential information with discretion. This role requires someone who can juggle multiple priorities, communicate across teams, and ensure that key commercial initiatives stay organized and on track. Critical thinking skills are crucial for this role! If you need to be hand‑held and given detailed instructions to get tasks done, this is not the job for you.

This is a highly visible position that offers exposure to strategic business conversations, external partnerships, and the operational side of scaling a clean energy company.

Responsibilities and Duties Executive Support

Provide high‑level administrative support to the Chief Product Officer and VP of Business Development.

Manage complex calendars, schedule internal and external meetings, and coordinate meeting logistics.

Prepare meeting agendas, capture notes, and track follow‑up actions.

Coordinate domestic and international travel arrangements as required.

Prepare and submit expense reports on behalf of the CPO and VP.

Support logistics for visitors, partners, or events involving the executive team when required.

Commercial & Strategic Support

Assist with preparation of presentations, reports, and materials for customers, partners, and internal leadership meetings.

Support organization of sales, business development, and marketing initiatives by tracking priorities, timelines, and deliverables.

Assist with preparing investor or partner updates related to commercial growth and partnerships.

Cross-Functional Coordination

Act as a liaison between Sales, Business Development, Marketing, and other internal teams to help ensure alignment and follow‑through on key initiatives.

Coordinate internal meetings related to partnerships, customers, and go‑to‑market initiatives.

Help ensure important documents, presentations, and resources are organized and accessible.

Operations & Administration

Create, edit, and organize documents such as reports, presentations, and research summaries.

Help track budgets, expenses, and key operational documents as needed.

Maintain organization of key business records and confidential documents.

Support organization of executive meetings, partner visits, and company events.

Assist with special projects and ad‑hoc tasks as needed.

The Candidate

Bachelor’s degree in Business, Communications, Marketing, or a related field.

3+ years of experience supporting leadership teams.

Exceptional written and verbal communication skills.

Highly organized and detail‑oriented with strong time‑management abilities.

Ability to manage multiple priorities in a quick‑paced environment.

Comfortable working independently while collaborating with cross‑functional teams.

Tech‑savvy and familiar with tools such as Google Workspace, project management tools, and presentation software.

Strong professionalism and ability to handle confidential information with discretion.

A proactive mindset with the ability to anticipate needs and solve problems before they arise.

Benefits

Employee equity and a robust RRSP matching program.

Comprehensive health coverage: extended health, dental, and vision benefits for you and your dependents through Manulife.

Generous time off & flexibility: paid time off plus a paid company closure between Christmas and New Year’s, with a generous paid sick leave.

Vibrant culture & perks: open and collaborative office culture, frequent company socials and wellness programs (weekly yoga/fitness), and free EV charging on‑site.

Company dinner: weekly Tuesday dinner provided by Moment Energy. We also have a generous supply of coffee and snacks for the office.

Equal Opportunity Employer Moment Energy is an equal‑opportunity employer. We are committed to inclusive, barrier‑free recruitment and selection processes, including our work setting. We especially welcome applications from Indigenous peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

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