(AARO) Additional Assistant Returning Officer, Powell River

Location: Powell River/qathet Regional District

Salary Or Wage: $44.77 per hour

Start Date: To be determined

Job Type: Part Time

List of Requirements Qualifications:

Experience

Managing and controlling financial, material and human resources

Planning and organizing large, multi-faceted public events

Recruiting, selecting and training human resources

Negotiating and leasing accommodation space and essential services

Maintaining inventory; supplying and distributing material

Communicating information to the general public

Using Windows-based computer applications

Knowledge of

The federal electoral process

The area of the ED where he is appointed

Roles and responsibilities of election officers and RO office staff

Common office automation tools and how to apply them to the efficient conduct of an electoral event

Abilities

Organizational skills to understand the substance of the work and how best to achieve it

Planning and scheduling skills to allocate and track time spent on work and to estimate workload requirements

Budgeting skills to estimate resources required and to effectively manage allocated budget

Interviewing skills to evaluate the abilities of potential employees to effectively carry out their duties

Leadership skills to develop and establish performance expectations and goals for election officers and staff

Decision-making skills to establish relevance of issues, information, and inquiries and to exercise sound judgment in arriving at conclusions and/or solutions

Analytical reasoning skills to understand and synthesize issues, identify relevant information, and formulate an opinion

Conflict resolution skills to address issues that arise between and among staff, political party/candidate representatives, electors, and EC

Listening and reading skills to perceive, interpret, and/or understand messages, concepts, or ideas, written instructions in various manuals/guides, and directives from EC or others

Keyboarding proficiency to create electronic messages, written instructions, and slide presentations for various purposes, including training

Communication skills to effectively provide instructions, discuss issues, and provide appropriate responses; to simplify complex ideas/concepts into plain language and to clearly convey information and messages to election officers, other people within the office, externally to electors, as well as to EC

Personal suitability

Remains impartial in all dealings during the electoral event

M maintains a professional demeanour at all times and fosters such in all election officers and office staff

Remains focused and committed to the electoral process

Exercises tact and common sense when dealing with electors who may have complaints and with candidates’ representatives who are competing with each other

Remains sensitive and responsive to the special needs of electors, candidates and their representatives, election officers and office staff, and promote this attitude in election officers and office staff to ensure that all situations are dealt with in the most appropriate way

Other

Must be eligible to obtain a security clearance (processed by EC)

List of Duties Key activities

Plan and organize voting, including special ballot voting inside the AARO office

Assist in, direct, and monitor the work of office staff and election officers

Administer the Canada Elections Act

Communicate with the RO and his staff during an event

Duties

Plan and organize voting, including special ballot voting inside the AARO office

Carry out pre-event assignments (as required by RO and as authorized by the CEO)

Identify, open and ensure set-up of AARO office, including service centre

Arrange for security guards if necessary, and enact security controls to mitigate risk at the office and at polling sites

Assist in and direct and monitor work of office staff and election officers

Help the SPS from the RO office appoint and train office staff and service agents

Appoint and train DROs, CPSs and IOs

Receive, control and distribute supplies for ordinary and advance polls

Oversee budget for the AARO office

Prepare accounts and submit to RO for approval

Administer the Canada Elections Act

Help office staff and election officers adhere to the procedures outlined in their manuals/guides

Communicate with the RO during an event

Send payroll information to the FO-Pay System

Communicate with the AC to obtain technical support within the AARO office

Relay results to RO on polling day

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