Reception & Admin Assistant (Halifax Regional Municipality)

About CBRE Would you like to work at the largest commercial real estate brokerage in the world and a top Fortune 500 company? Do you want to gain industry knowledge while working on a high-performing team alongside the industry’s best talent? If so, we want to hear from you! Few companies are as dynamic as CBRE. Few industries are more exciting than commercial real estate. If you are looking to make an impact, have fun and build your career, this is the opportunity for you! Be a part of the industry that shapes our cities and our lives. About You You have excellent written and verbal communication skills. You thrive on detailed-oriented work and have stellar time management skills. You are self-motivated and proactive. Your organizational skills and professionalism are your strengths. You can provide efficient, timely, and courteous service to customers. You are an analytical thinker and creative problem-solver. You demonstrate good judgment in applying company policies and are dependable in delivering high-quality work. The Opportunity CBRE is seeking a resourceful and dynamic individual to provide administrative support to a department or office location. Provides support for reception and guest services, mail services, phone, meeting rooms, and location services. Responsibilities include but are not limited to : Receive and direct incoming calls to appropriate personnel and voicemail. Greet clients, applicants, and visitors upon arrival. Issue visitor passes and parking validations and follow security protocols. Schedule and prepare meeting and conference rooms. This includes room setup, placing catering orders, and securing technological equipment. Request building and housekeeping services as needed. Perform general clerical duties including distributing office faxes and packages and ordering office supplies. Track incoming and outgoing packages, mail, and freight. Arrange messenger service as needed. Arrange hospitality services for guests such as transportation, tickets, reservations, etc. Manage accounts payable coordination by submitting invoices for processing and payment, maintaining accurate tracking records, following up on outstanding items, and liaising with vendors and internal teams to resolve discrepancies in a timely manner. Coordinate marketing and signage requests by working with internal stakeholders and external vendors to gather requirements, place orders, and track deliverables through to completion. Register and onboard new vendors within CBRE systems, ensuring required documentation is completed in accordance with company procedures. Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion. Impact through clearly defined duties, methods, and tasks are described in detail. Deliver own output by following defined procedures and processes under close supervision and guidance. Performs other duties as assigned. Qualifications High School Diploma or GED with up to 2 years of job-related experience; College diploma considered an asset. Prior Front Desk, Concierge, customer service or other hospitality experience an asset. Communication skills to exchange straightforward information. Strong organizational skills with an inquisitive mindset. Intermediate skills with Microsoft Office Suite. Examples include Word, Excel, Outlook, etc. Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups. Can we inspire you to join? At CBRE, you are empowered to take your career path into your own hands. Work in a high-energy, collaborative environment with supportive teammates while reaching your highest potential.We believe our working spaces should allow everyone to feel comfortable, productive, and inspired. Because when people feel inspired, excellent work is accomplished. Come experience the employee advantage at CBRE. We look forward to hearing from you! CBRE is committed to being an organization that celebrates diversity as a strength, where people have access to equitable opportunities and management fosters inclusion. Employees have the freedom to be authentic and are empowered at work. Equal Employment Opportunity Statement: CBRE is an equal opportunity employer who welcomes and encourages application from all persons regardless of race, creed, ancestry, national or ethnic origin, colour, age, religion, sex, sexual orientation, family status, gender identity or expression, disability or any other status or condition protected by applicable federal, provincial or territorial law. Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individual with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at or via telephone at Via telephone at +1 866 388 4346 (Canada) and +1 866 225 3099 (U.S.) Apply on Kit Job: kitjob.ca/job/2ptaj3