Assistant to the Executive Director (Edmonton)

Role Responsibilities Are you the kind of administrative professional who anticipates whats needed before its asked, someone others rely on to keep an executive office running seamlessly? If you thrive in a fast-paced, high-trust setting and take pride in being the calm, capable force behind effective leadership, this role will suit you well. Reporting to the Executive Director of the Community Response and Programs Branch, the Assistant to the Executive Director (AED) provides senior-level administrative and operational support to the Executive Director, Directors, and Branch staff. The role is central to ensuring the effective day-to-day functioning of the Branch through coordination, information management, and oversight of administrative services. Key responsibilities include: Providing high-level administrative support to the Executive Director and Directors, including managing complex and dynamic calendars, scheduling meetings, resolving conflicts, and preparing briefing materials and meeting packages. Coordinating the flow of information to and from the Branch, including correspondence, Action Requests (ARTS), records management, and Access to Information requests. Monitoring and tracking the Branch budget, including preparing monthly forecasts and accrued liabilities. Acting as the primary contact for human resources matters, including coordinating onboarding, and leading staffing documentation and confidential HR files. Preparing travel arrangements and managing expense claims and P-Card transactions using 1GX. Managing Branch administrative operations such as service requests, supplies, technology coordination, and facilities. Coordinating Branch events, meetings, and hosting requirements. Supervising and providing guidance to other administrative staff within the Branch. Apply on Kit Job: kitjob.ca/job/2ohsc0