Administrative Clerk (Edmonton)

Join the Team at Western Varieties: Where Accuracy Meets Impact! Are you a detail-oriented professional who loves keeping things organized and running smoothly? Do you get a sense of satisfaction from immaculate inventory levels, perfectly matched invoices, and ensuring everything balances just right? Western Varieties, proudly Indigenous owned and Canada’s largest supplier of Indigenous goods, is growing fast, and we’re looking for a sharp, reliable Administration Clerk to join our team. If you’re looking for a role where your analytical eye, impeccable organization skills and knack for numbers truly matter to the daily success of a thriving business, we want to meet you! The Vibe We take our work seriously, but we don’t take ourselves too seriously. Our team is driven, innovative, and committed to accuracy, honesty, and speed. We value a fun, inclusive culture where accountability is key, and we win as a team. The Role: The Backbone of Our Operations This is a full time, permanent position (Monday–Friday, 9:00 am – 5:00 pm). While it offers a consistent daytime schedule, we look for a team player who is ready to lean in with some overtime during our peak, high-energy seasons (typically March and December). Your day-to-day will focus on keeping our data, inventory, and office running like a well-oiled machine: - Data Entry & Sage 50 Mastery: Accurately inputting invoices and checking them against receiving reports. You'll ensure immaculate record keeping and report directly to the Director of Operations when you spot discrepancies. - Inventory Control & Insights: Creating record cards for new products and processing approved inventory adjustments. You'll also conduct monthly inventory checks on select products and warehouse-assembled kits, providing smart recommendations on what to order or build for the month ahead to keep our stock consistent. - The Christmas Gift Team: During our festive rush, you’ll be the critical "triple-check" on Christmas gift order — converting sales orders into sales invoices and verifying them against picking sheets to ensure pricing, quantities, and children's ages are 100% accurate. - General Office Support & Team Backup: Handling essential daily tasks like filing, creating and printing labels, and auditing office/cleaning supplies once a month. Plus, you’ll step up to provide crucial coverage for our AP or AR employees when they are away on vacation or illness - This is a great opportunity to develop book keeping skills! Who You Are - Detail-Driven: You believe accuracy is non-negotiable. You notice the small things that others miss, especially when it comes to numbers, quantities, and records. - Software Savvy: You have experience with Sage 50 (or similar accounting/inventory software) and feel comfortable navigating data entry efficiently. - An Analytical Thinker: You don't just count stock; you understand patterns and feel comfortable recommending what needs to be ordered or produced for the month ahead. - A Team Player: You are adaptable and happy to cross-train to support your teammates in AP/AR or jump into a "triple-check" huddle during our busiest months. Why Western Varieties? - A Supportive Environment: We win together. You’ll be backed by a fun team that encourages you to grow and succeed. - Growth & Innovation: We are growing quickly! You’ll have a front-row seat (and an active hand) in the evolution of Canada’s largest supplier of Indigenous goods. - Stability: A consistent M-F schedule with standard daytime hours. - Perks: Staff discount, free on-site parking, Health Spending account, and professional development funding. Ready to jump in? If you’re ready to bring your "A-game" and sharp eye for detail to a place that values your dedication, we’d love to hear from you. Apply today and let’s grow Western Varieties together! Job Types: Full-time, Permanent Pay: $20.00-$23.00 per hour Benefits: - On-site parking Experience: - Sage 50 Accounting: 2 years (preferred) Work Location: In person Apply on Kit Job: kitjob.ca/job/2oks9m