Executive Assistant (High-Performance) (Edmonton)

Hyper Organized. Tech-Savvy. Fast-Moving. No Dropped Balls. We’re hiring an Executive Assistant who can thrive in a fast-paced, high-accountability environment and become the right-hand partner to our executive team. This is not a “basic admin” role. This is for someone who is: ✅ hyper organized ✅ process-obsessed ✅ tech fluent ✅ fast learner + fast typer ✅ self-motivated and sharp ✅ transparent communicator (written + verbal) ✅ positive energy + calm under pressure ✅ adaptable and proactive ✅ great with Excel / docs / systems If you love building order out of chaos and moving fast without sacrificing quality—keep reading. What You’ll Own Calendar + Scheduling (Your Superpower) - Manage executive calendars like a pro (Outlook mastery required) - Coordinate meetings, reschedules, and time-sensitive priorities - Protect focus time, prevent scheduling chaos, and keep plans airtight - Set up reminders, follow-ups, and recurring workflows Inbox + Communication Control - Act as the front-line gatekeeper for email + messages + calls - Communicate professionally with clients, partners, and internal teams - Keep threads organized, responses tight, and follow-ups handled - Ensure nothing important gets missed (ever) Operations + Execution Support - Run meeting logistics: agendas, notes, action items, follow-through - Track key initiatives and make sure tasks actually get completed - Support coordination across teams and stakeholders - Step in where needed and make the day run smoother Systems + Process Improvement - Create checklists, templates, workflows, and SOPs - Identify bottlenecks and tighten operations - Use AI tools to reduce admin load and speed up delivery - Bring structure, consistency, and efficiency to the team Tools You’ll Use - Microsoft Office (Outlook, Word, Excel, PowerPoint) - QuickBooks (basic tracking) - DocuSign (contracts + signatures) - Task and project tools + AI productivity tools (bonus) Who You Are You’re the person who: - always knows what’s happening and what’s next - makes everything cleaner, faster, and more organized - communicates clearly and handles details like a machine - follows through without needing reminders - takes initiative, solves problems, and executes fast You don’t wait to be told. You anticipate. You fix. You finish. Bonus Points If You ⭐ Have supported founders/executives before ⭐ Have worked in startups or fast-paced teams ⭐ Love systems and automations ⭐ Can build SOPs for recurring tasks ⭐ Have excellent judgment and can stay calm under pressure Why This Role Is a Big Deal You’ll be deeply involved in the daily execution of a growing organization—supporting leadership and helping us scale faster by running operations tighter. If you want a role where you’re trusted, valued, and challenged—this is it. Job Types: Full-time, Permanent Pay: $44,161.77-$81,678.56 per year Application question(s): - What systems have you used in your prior roles to stay organized - What is your typing speed per minute? Education: - Bachelor's Degree (preferred) Experience: - Organizational skills: 4 years (preferred) Language: - English fluently (required) Work Location: In person Apply on Kit Job: kitjob.ca/job/2ouduc