Executive Assistant (Edmonton)

About the Role

Our client, a highly respected organization, is seeking a strategic and highly polished Executive Assistant to support the Chief Executive Officer and coordinate activities with the Board of Directors. This is a critical, high-impact role suited for a professional who thrives in rapid-paced executive environments and operates with exceptional judgment, discretion, and credibility.

This opportunity goes well beyond traditional administrative support—the successful candidate will act as a trusted partner to the CEO, ensuring seamless executive operations, governance readiness, and alignment at the highest levels of the organization.

Key Responsibilities

• Manage complex, ever-changing calendars, priorities, and executive scheduling
• Prepare CEO for meetings, events, and communications with high-quality briefing materials
• Draft and edit correspondence, presentations, and executive communications
• Act as a gatekeeper and liaison across senior leadership, external partners, and stakeholders
• Coordinate travel, logistics, and high-level engagements
• Support all Board of Directors activities, including meeting coordination, agendas, and materials
• Prepare and distribute Board packages, ensuring accuracy, timeliness, and confidentiality
• Maintain Board calendars, committee schedules, and governance documentation
• Record and manage Board meeting minutes and action tracking
• Ensure compliance with governance practices and corporate policies
• Drive follow-ups on key CEO initiatives and leadership priorities
• Support executive leadership meetings and strategic planning sessions
• Improve administrative processes, workflows, and executive efficiencies
• Manage confidential information with the highest level of discretion

If you are a seasoned Executive Assistant looking to elevate your impact in a strategic, high-visibility role, we welcome a confidential conversation.