Operations and Administrative Assistant (Edmonton)

At CN, everyday brings new and exciting challenges. You can expect an interesting environment where youu2019re part of making sure our business is running optimally and safelyu2015helping keep the economy on track. We provide the kind of paid training and opportunities that long-term careers are built on and we recognize hard workers who strive to make a difference. You will be able to thrive in our close-knit, safety-focused culture working together as ONE TEAM. The careers we offer are meaningful because the work we do matters. Join us! **Job Summary** The Operations and Administrative Assistant is responsible for providing administrative support to their assigned region. The role coordinates travel arrangements, meetings, events, inbound and outbound deliveries, as well as mail. Moreover, the incumbent maintains various inventories, and handles all payable accounts. **Main Responsibilities** **Accounts Payable** u00b7 Review and reconciliate all invoices for the region u00b7 Handle all payables including crew accommodation and transportation, heritage waste, pest control, cable, internet, courier, potable water, derailment security, and Hallcon taxi u00b7 Review and reconciliate PCard and Corporate Travel Account (CTA) transactions u00b7 Review and approve crew expenses **Administrative Support** u00b7 Provide administrative support to the region (e.g., travel, expenses, Service Manager questions, policy adherence, report preparation) u00b7 Organize meetings and group events for the region u00b7 Handle file uploads to E-records **Office Duties** u00b7 Handle inventory management including tablets, radios, office supplies, Personal Protective Equipment (PPE) and vehicle u00b7 Act as the vendor contact for supplies, including Acklands vending machine u00b7 Arrange crew transportation and accommodations for shortages, relocations, and new hire employees u00b7 Coordinate all inbound and outbound deliveries via Courier u00b7 Coordinate all inbound and outbound Mail items via Fed Ex **Safety** u00b7 Participate in regional safety initiatives including DEKRA by aiding the region team u00b7 Prepare reports for the General Manager (GM) u00b7 Coordinate safety meetings or events **Working Conditions** The role has standard working conditions in an office workplace with a regular workweek from Monday to Friday. The role requires operating CN vehicles to transport CN employees to and from various work locations. Due to the nature of the role, the incumbent must be able to meet tight deadlines, handle pressure, and stress. The role requires minimal travel (10%) across the assigned region. **Requirements** **Experience** Administration u00b7 Between 2 to 3 years of experience working in a fast-paced autonomous environment **Education/Certification/Designation** u00b7 Secondary School Diploma or General Education Diploma (GED) u00b7 Valid Driveru2019s Licence u00b7 College or Business Diploma* *Any designation for these above would be considered as an asset **Competencies** u00b7 Demonstrates agility and drives change u00b7 Innovates u00b7 Applies critical thinking u00b7 Communicates with impact u00b7 Collaborates with others and shares information u00b7 Demonstrates active listening u00b7 Solves problems to create value **Technical Skills/Knowledge** u00b7 Knowledge of administrative techniques u00b7 Proficiency in Microsoft Office (Word, Excel, Lotus Notes, Power Point) and Systems, Applications and Products (SAP)* *Any knowledge for any of the above would be considered as an asset **About CN** CN is a premium railroad that sustainably generates value for our customers, shareholders, employees, and stakeholders with an unwavering commitment to safety and service. Essential to the economy, to the customers, and to the communities it serves, CN safely transports more than 300 million tons of natural resources, manufactured products, and finished goods throughout North America every year. CN''s network connects Canada''s Eastern and Western coasts with the U.S. South through a 20,000-mile rail network. CN and its affiliates have been contributing to community prosperity and sustainable trade since 1919. CN powers the North American economy and is committed to programs supporting social responsibility and environmental stewardship. At CN, we are dedicated to building North America''s safest ( , most inclusive ( and sustainable ( railroad, which includes reflecting the communities in which we operate. Research shows that candidates often don''t apply unless they feel they fit the job posting at 100%. To all potential applicants, even if you don''t meet every job requirement listed in a posting, we still encourage you to apply. If you require an accommodation for the recruitment process (including alternate formats of materials, accessible meeting rooms or other accommodations), please get in touch with our team at ** ** . As an equal opportunity employer, qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, and other protected status as required by applicable law. Please monitor your email on a regular basis as communication to applicants is done via email. Apply on Kit Job: kitjob.ca/job/2pk768