Assistant to the Executive Director (Edmonton)

Job Information

Job Title: Assistant to the Executive Director

Requisition ID: 80520

Ministry: Mental Health and Addiction

Location: Edmonton, Alberta (10020 100 Street Edmonton, Alberta T5J0N3)

Full or Part time: Full Time

Hours of Work: 36.25 hours per week, Monday to Friday

Permanent/Temporary: Permanent

Scope: Open Competition

Closing Date: May 28, 2026

Classification: Administrative Support 5 (015ASA)

Salary: $2,192.15 to $2,773.77 bi-weekly ($57,215 - $72,395 per year)

Role Responsibilities

Provide high-level administrative support to the Executive Director and Directors, including managing complex calendars, scheduling meetings, resolving conflicts, and preparing briefing materials and meeting packages.

Coordinate the flow of information to and from the Branch, including correspondence, Action Requests (ARTS), records management, and Requests for Information.

Monitor and track the Branch budget, preparing monthly forecasts and accrued liabilities.

Act as the primary contact for human resources matters, coordinating onboarding and leading staffing documentation and confidential HR files.

Prepare travel arrangements, manage expense claims and P‑Card transactions using 1GX.

Manage Branch administrative operations such as service requests, supplies, technology coordination, and facilities.

Coordinate Branch events, meetings, and hosting requirements.

Supervise and provide guidance to other administrative staff within the Branch.

APS Competencies

Systems Thinking – Anticipate and respond to Branch priorities while considering impacts across the organization.

Creative Problem Solving – Identify practical and effective solutions to complex administrative challenges.

Drive for Results – Manage multiple priorities and follow through to completion.

Agility – Adapt to shifting demands and deadlines.

Build Collaborative Environments – Work effectively with diverse internal and external stakeholders.

Qualifications

High school diploma and three years of related experience.

Equivalency: Directly related experience or education considered on the basis of one year of experience for one year of education or vice versa.

Progressive administrative support experience in a fast‑paced professional environment, including complex calendar management, coordinating meetings, prioritising competing requests, and preparing high‑quality briefing materials and correspondence for senior leaders.

Experience supporting senior managers or executives, exercising sound judgment, discretion, and professionalism in handling confidential and sensitive information.

Strong organisational and coordination skills, with experience managing information flow, tracking actions, and supporting records or document management processes.

Proficiency with standard office technology and software (Outlook, Word, Excel, PowerPoint, Adobe Acrobat).

Experience supporting financial and administrative functions such as travel arrangements, expense claims, purchasing or P‑Card transactions, budget tracking, and administrative reporting.

Assets

Knowledge of the Access to Information Act (ATI Act).

Records and information management experience.

Experience coordinating events and executive travel.

Budgeting and forecasting experience.

Notes

Position is full‑time, permanent, one position.

Hours of work Monday to Friday, 36.25 hours per week.

Location: 10020 100 Street Edmonton, Alberta T5J0N3.

Final candidate will undergo pre‑employment checks and provide a suitable security screening.

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