Office Administrator (Edmonton)

WHAT WE DO: JATEC is an established and growing company with a vision to build and connect communities. We have expertise in the installation of underground utilities for land development, street lighting, and highway infrastructure throughout Western Canada. JATEC is committed to creating an environment that makes a difference while providing opportunities for career development. To support the future growth of the company, our HR and Safety Department are looking for an Office Administrator to join our team. This individual must be aligned to our Core Values as follows: Contribute: We support ourselves and those around us. Accountability: We are trusted to take responsibility for our actions, commitments and outcomes. Teamwork: We support each other to achieve a shared purpose toward a common vision. Learn & Grow: We create opportunities to continuously evolve. POSITION OVERVIEW: The Office Administrator provides administrative support to both the Human Resources and Health, Safety & Environment (HSE) departments, while also carrying out daily reception duties, including front desk coverage and general office support. This role ensures that employee records, safety documentation, and office processes are maintained accurately and efficiently, contributing to a safe and compliant workplace. KEY RESPONSIBILITIES: Human Resources Office Administration: - Maintain and update employee records, including onboarding, training, certifications, and personnel files. - Support recruitment efforts by scheduling interviews, performing phone screening interviews, coordinating candidate communication, and organizing pre-employment requirements with the candidates. - Assist with new hire orientations by sending out onboarding packages and booking orientations. - Following up with recent hires to ensure all required documentation prior to orientation day has been completed. - Support payroll and benefits administration by gathering and verifying required information and communicating that information accurately. - Prepare HR correspondence, employment letters, and reports as needed. - Provide general administrative support to the HR department and assist with employee engagement initiatives. Heath, Safety & Environment Office Administration: - Maintain and organize all HSE documentation, ensuring forms, policies, and procedures are current and audit-ready. - Manage training and competency records, including tracking expiries, scheduling courses, and uploading certificates to compliance systems (e.g., ISNetworld, ComplyWorks). - Support incident and inspection processes by logging reports, tracking corrective actions, and preparing safety statistics and monthly KPI summaries. - Order and create PPE (Personal Protective Equipment) kits for new employees. General Reception/Administrative Support: - Answer phones, greet visitors, and direct inquiries in a professional manner. - Manage office supplies, mail, and document organization. - Maintain the cleanliness and organization of the front reception and shared office areas. - Provide additional administrative support to other departments as required. QUALIFICATIONS & EXPERIENCE: - 1–3 years of administrative experience, preferably in construction. - Robust organizational skills and attention to detail. - Proficient in Microsoft Office Suite (Word, Excel, Outlook) and database systems. - Excellent communication and interpersonal skills. - Ability to handle confidential information with discretion. - Post-secondary education in Human Resources, Business Administration, or Occupational Health & Safety (or equivalent experience) is considered an asset. - Familiarity with Alberta OHS legislation and COR requirements is considered an asset. - Experience with BambooHR is considered an asset. - Valid Class 5 Driver’s License, not required but you will be required to report to the office daily. #INDL Apply on Kit Job: kitjob.ca/job/2psydb