Administrative Assistant (Etobicoke)

Administrative Specialist – Wealth Management ???? Etobicoke, ON (On-site) Are you a seasoned administrative professional who takes pride in running a tight ship? We are a high-performing Wealth Management firm in Etobicoke seeking a dedicated Administrative Support Specialist to serve as the operational heartbeat of our office. This is a role for a true "career administrator"—someone with significant professional experience who loves administration and is looking for a long-term professional home. No investment industry experience? No problem. We will provide full training on our specific processes. If you have the administrative DNA and a strong work ethic, we want to hear from you. The Location & Commute This is a professional, on-site role in Etobicoke. It is an ideal commute for those living in: ✅ Etobicoke ✅ West Toronto ✅ Brampton ✅ Mississauga What You’ll Do - Your sole responsibility is to ensure the absolute accuracy, integrity, and organization of our internal records, presentation materials, and regulatory filings. If you excel in a highly structured, quiet environment where you can focus deeply on data entry, documentation, and compliance paperwork without interruption, this role is designed for you. - Data Entry & System Updates: Input, update, and reconcile financial data, transaction histories, and internal records within our database and tracking systems with 100% accuracy. - Presentation & Report Assembly: Gather raw internal data to format, compile, and prepare polished presentation decks, quarterly reports, and internal binders based on strict templates. - Regulatory & Compliance Filing: Organize, cross-reference, and prepare routine regulatory paperwork and compliance filings. Ensure all documentation is complete and ready for compliance officer submission. - Quality Control & Auditing: Review existing digital files and entries to identify missing signatures, blank fields, or formatting errors, correcting them to ensure total audit-readiness. Who You Are - Seasoned Professional: You have an extensive professional track record (15–20+ years preferred) and take pride in being the "anchor" of the office. - Detail-Oriented: You catch the small errors others miss and constantly look for ways to improve efficiency. - Reliable: You value a consistent on-site presence and maintain high professional standards. - Technical Proficiency: Solid skills in Microsoft Excel, PowerPoint, Word, and are comfortable learning specialized internal databases and document management systems. - High Focus & Autonomy: The ability to stay engaged and maintain high accuracy during repetitive, detailed administrative tasks. - Discretion: Absolute commitment to maintaining the confidentiality of sensitive internal data. Requirements - 15–20+ years of experience in administrative support. - Strong proficiency in MS Office (Outlook, Word, Excel). - Seeking a stable, long-term position. - Ability to work full-time on-site in Etobicoke. How to Apply Interested parties are invited to send their resumes directly to: David Corsini - Principal, Hunter Mercantile Apply on Kit Job: kitjob.ca/job/2p6k7s