Project Administrator (Fort McMurray)

Worley Canada Construction is a leader in industrial construction in Alberta and Western Canada. Our employees enjoy exciting careers in fabrication, modularization, field installation, and professional support services for some of world's most challenging heavy-oil facilities, gas plants, power-stations and other industrial projects. As part of the global Worley team, we enjoy shared resources and opportunities with more than 20 Canadian locations and 40 countries. Worley is seeking an Intermediate to Site Administrator to work on a project in Fort McMurray. Project Description: - 14 days on 7 days off rotation - 11 hours a day - Flights provided from Edmonton & Calgary. Responsibilities: - Daily time entry, including preparing timesheets for Foreman, timesheet review and cost coding, for payroll entry and LEM creation for 150+ manpower. - Process daily LEM's for Labour, Equipment and Material for the Client. - Prepare documents for Progress/ Project Billing to ensure that all information was captured in a timely manner. - Support project controls and adherence to policies and procedures within the department. - Administer and manage inbound/outbound employee paperwork in a timely manner. Ensure recent hire/ transfer/ demobilization paperwork is in order and appropriately filled out. Maintain employee history data records by electronic filing systems while ensuring data integrity and confidentiality. - Maintain strict confidentiality in relation to employee information. - Camp and travel booking as per the client's requirements. - Contacting 3rd party contractors to ensure they have all requirements met onboarding requirements to work on site. - Review third party sub-contractor LEM and submit to client for approval if required. - Report to Construction Managers and supports Project Managers and other divisional personnel with document preparation and filing. - Provide all other general administrative and clerical support including filing, scanning, copying and collate documents for distribution. - Maintain reports from manual or electronic files, inventories, mailing lists and databases. Printing reports for approval. - Managing Office duties, including ordering supplies and maintaining inventory. Process incoming and outgoing mail as required. - Respond to client/ employee requests and inquiries on site. - Perform other duties and projects as directed by the Site Manager/ supervision and Line Manager. Qualifications: - This role is site based full-time - working on site. Remote option is not available at this time. - Must have reliable transportation. - Must have Site Administration experience in the construction industry. - HSE administration background is an asset - Must have a minimum of 5+ years of time-entry experience - Must be able to work in a fast-paced environment, repetitive tasks, and sitting for extended periods of time. - Understanding Collective Agreements is an asset. - Strong time management and organizational skills with an ability to be adaptable, manage multiple priorities in highly dynamic and changing environment. - Strong interpersonal, communication and customer service skills, with the ability to communicate in a professional manner with tact and diplomacy. - Effective written and verbal business communication skills. - Ability to establish and maintain working relationships with stakeholders including supervisors and subtrade partners. - Must be over 18 years of age. - Basic Supply Chain function experience is an asset. - Applicants must be proficient with computers in Microsoft Word and Excel program - Completion of High School Worley Canada Construction strives to be an industry leader in health, safety and environmental performance. Our vision is to achieve zero harm to people and assets, and zero environmental incidents. We select people who share our values, beliefs and commitment to this vision and who demonstrate the expected behaviors, competencies and performance associated with their perspective roles with the company. Attention Staffing & Recruitment Agencies: Worley Canada Construction will not pay fees for recruitment activities related to the hiring or placement of a candidate unless a written service agreement has been established and executed between a duly authorized representative of Worley and the recruitment/placement firm. In addition, in order to qualify for recruitment fees, all candidate resumes must be submitted to Worley through our Human Resources Recruitment department. Resumes sent to our individual department heads without the express written approval of the recruitment department will be ineligible for a fee. Job Type: Full-time Experience: - site administration: 3 years (required) - time entry: 5 years (required) Work Location: In person Apply on Kit Job: kitjob.ca/job/2pj07k