Office Services Clerk, Halifax

Who We Are

We are a large and growing professional services firm with a community spirit. We employ about 3000 people across Canada and care deeply about colleagues, clients, and the communities where we work and live. We’re committed to building a purpose-driven organization that values teamwork, integrity, and learning.Responsibilities

Event Planning

Internal events support, including calendar invites, catering (including alcoholic and non-alcoholic beverages), room set-up, venue logistics, décor, etc., in collaboration with the Office Manager External events support, in collaboration with marketing Requires some flexibility for early start or late departure

Facilities

Maintain the facility, ensuring a safe, clean, and efficient workplace for all colleagues daily Respond to all building-related requests or emergencies, ensuring all are actioned and closed as per service level agreements Coordinate day‑to‑day facilities-related contracts, including janitorial, coffee, plant care, shredding, etc.Oversee the floor plan and seating plan for the office Set-up access cards, parking access and alarm codes for new colleagues and maintain accurate and up-to-date records Confirm and follow standard operating procedures for all routine maintenance, preventative maintenance and reactive maintenance for provincial officesRegular weekly meetings with office manager to discuss any items that need to be actioned Fire warden and occupational health and safety committee rep for Halifax office Provide support to the office manager as required Facilities and vendor support for other Nova Scotia offices Business unit initiatives such as recognition programsSupport the purchase and delivery of new furniture as needed Complete other administrative tasks to support the office manager, admin team and all client service colleagues as required Provide back‑up support to office coordinator and reception during absences Reception desk phone coverage Catering delivery and set upAssist with faxes, couriers, mail, scanning as required Coordinate and stock office supplies for Halifax office; coordinate special items for all provincial offices when necessary

Qualifications

Think you’ve got what it takes to be a Senior Office Services Coordinator? Here’s a few more boxes we’re also hoping you can tick: Post‑secondary education – completion of a degree/diploma program Successful completion of a recognised administrative/office program – an asset Minimum 2 years’work experience in a business‑oriented environment and/or facilities and events related roleProven document production experience (i.e., preparing, proofing, editing and finalising letters, memos, proposals, reports, presentations, etc.) Excellent verbal and written communication skills Strong time management, organisational and prioritisation skills Ability to multi‑task and work in a deadline‑driven environmentEagerness to learn new skills and willingness to take the initiative Strong attention to detail and focus on accuracy Creative problem‑solving skills and sound professional judgement Ability to work effectively independently and as part of a team Strong proficiency with MS Office applications, including Excel, Word, Power Point, Outlook, Microsoft Project and database skillsBenefits

Here’s what’s in it for you: Profit sharing Flex days RRSP contributions Firm‑wide holiday closure Wellness benefits Concierge‑like benefits Work from anywhere in Canada in the summer for 4 weeks And more! Want to learn more about who we are and how we live our purple every day? Read our colleagues’ stories at e Grant Thornton is committed to employment equity, human rights and respectful workplace principles throughout the life cycle of employment, including at the recruitment and hiring stages. We welcome applications from members of all equity‑deserving groups, including persons with disabilities, women, racialised and/or Indigenous applicants. Should you require accommodation in relation to the recruitment process, please notify us by e‑mail and we will work with you to meet your accommodation needs.

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