Operations Administrative Assistant, Ashcroft

Job ResponsibilitiesPerform high-volume, accurate data entry across multiple systems, including Oracle, Workday, and Microsoft SharePointMaintain organized and up-to-date digital records and documentationSupport reporting and tracking by ensuring data integrity and completenessCoordinate outbound shipments, including booking carriers, preparing documentation, and meeting customer requirementsCoordinate inbound shipments, including tracking deliveries, communicating with vendors/carriers, and ensuring timely receiptObtain freight rate quotes and select carriers based on cost and service needsProcess shipments through customer-specific shipping portalsTroubleshoot shipping issues and delays, coordinating with internal teams and external partnersAssist with accounts payable, including invoice entry, matching, and verificationSupport payroll-related administrative tasks as requiredEnsure accuracy and timeliness of financial data and documentationConduct site orientations for contractors and visitors, ensuring compliance with company policies and safety requirementsAct as a point of contact for administrative and operational inquiriesSupport general office coordination and cross-functional team needsOther duties as assignedQualificationsHigh School Diploma or equivalent; post-secondary education in business administration, or related, preferred2+ years of administrative experience; manufacturing, logistics, or operations environments preferredExperience with Oracle, Workday, Microsoft SharePoint, and Microsoft Teams is strongly preferredExperience with accounts payable and payroll processes preferredStrong proficiency in Microsoft Office, particularly ExcelKoppers Inc. and its subsidiaries are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other category or characteristic protected by federal law, state or local law.#J-18808-Ljbffr