Office Executive (Kelowna)

Role Overview

As an Office Executive, you will be at the center of our operations, managing both administrative and financial responsibilities. Your primary focus will be on coordinating office processes, managing communications, and supporting the Owner, Human Resources, and Regional Managers. In addition, you will maintain accurate financial records and assist with accounts management.Key Responsibilities

Organize and maintain both physical and digital filing systems for efficient record‑keeping. Collaborate with team members to enhance operational efficiency and optimize administrative auditing and processing. Assist the Owner with tasks such as follow‑ups, correspondence, and other day‑to‑day needs.Support the Human Resources Manager and Regional Manager with tasks and documentation. Manage office communications, including phone calls and emails, while providing exceptional customer service. Reconcile bank accounts and maintain accurate financial records to ensure reporting integrity. Audit daily input to financial records.Track and control inventory. Reconcile daily sales invoices. Assist with overseeing and updating accounts payable and receivable with precision. Utilize accounting software to manage financial data effectively. What You Bring to the Team

Proven experience in an administrative role, supporting daily office operations and leadership. Strong understanding of financial record‑keeping and ability to maintain accurate accounts. Proficiency with accounting software (considered an asset). A certificate or degree in administration (considered an asset).Exceptional organizational skills and the ability to manage multiple administrative and financial tasks in a fast‑paced environment. Attention to detail to ensure accuracy in financial records, documentation, and data entry. Excellent written and verbal communication skills to interact with the Owner, Human Resources, Regional Managers, colleagues, and clients.Ability to prioritize, problem‑solve, and streamline processes to support operational efficiency. A proactive, self‑starting attitude, capable of working independently while collaborating effectively with team members. Professionalism, discretion, and reliability when handling confidential information and sensitive data.Pay

$40,000.00-$47,500.00 per year Benefits

Dental care Extended health care In‑office parking Paid time off Education

Bachelor's Degree (preferred) Experience

Office: 1 year (required) Location

Kelowna, BC V1Y 5V7 (required) Work Location

In person

#J-18808-Ljbffr