Financial Administrator (Kingston)

Job Description: Financial Administrator Reports to: Executive Director Employment Type: Permanent (30-37.5 hours per week) Location: Kingston, ON Hourly Rate: $28-$32 Position Summary: Position Summary Elizabeth Fry Kingston is seeking a detail-oriented and organized Financial Administrator to support the day-to-day financial operations of the organization. Reporting to the Executive Director, this role is responsible for accounting, payroll, budgeting support, financial reporting, and administrative functions while ensuring compliance with funder requirements and nonprofit best practices. The ideal candidate will have experience in nonprofit accounting, strong analytical skills, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities - Manage accounts payable, accounts receivable, reconciliations, and general ledger maintenance - Process payroll, employee reimbursements, ROEs, T4s, and payroll-related reporting - Maintain accurate financial records and assist with monthly, quarterly, and annual financial reporting - Support budget preparation, funding reports, and annual audit processes - Track expenditures and monitor funding agreement compliance - Maintain employee records and assist with contract administration - Conduct financial analyses and suggest improvement of accounting and payroll processes - Liaise with property managers and service providers regarding maintenance and repairs - Perform other duties related to Property Management as assigned - Provide administrative and financial support to the Executive Director as required Qualifications - Post-secondary education in Accounting, Finance, or a related field - Minimum 3 years of financial administration experience, preferably in a nonprofit environment - Experience with Sage, QuickBooks, or similar accounting software - Strong Microsoft Excel and organizational skills - Knowledge of nonprofit accounting and payroll administration - Ability to handle confidential information with professionalism and discretion - Clear Criminal Record and Vulnerable Sector Check required upon hire Working Conditions - In office position located in Kingston - Occasional evening or extended hours may be required We thank all applicants for their interest; however, only those selected for an interview will be contacted. Commitment to Equity: Elizabeth Fry Kingston is committed to equity, diversity, and inclusion in the workplace. We strongly encourage applications from individuals who identify as Indigenous, racialized, LGBTQIA2S+, living with disabilities, or with lived experience in the criminal justice system. Contact Natacha Drolet, Executive Director Email: Relying on provisions of Section 23 of the Human Rights Act in setting the restriction, female and gender identified women will be give preference. Elizabeth Fry Kingston encourages and supports diversity in the workplace. The Elizabeth Fry Society of Kingston is committed to employment equity within its staff and providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation for a disability during any stage of the recruitment process, please notify us at Pay: $28.00-$32.00 per hour Work Location: In person Apply on Kit Job: kitjob.ca/job/2o48ns